Office Manager / Bookkeeper

Office Manager / Bookkeeper Private Property Management Company Oakland, CA Job Details Full-time $30 - $40 an hour 19 hours ago Qualifications Accounts receivable Administrative experience Real estate administrative experience QuickBooks Office management Excel formulas Excel data analysis

Full Job Description Position:

Office Manager (Real Estate Operations)

Location:

Oakland, CA ( In-Person; Non-Remote )

Hours:

30-40

Hours Per Week Compensation:

$30.00 - $40.00 per hour (Dependent on Experience) Role Objective To manage the daily operations of a professional office with a primary focus on supporting a portfolio of real estate assets . This is an in-person position that serves as the administrative and financial hub for the business. The ideal candidate possesses a can-do attitude and a genuine interest in learning more about the real estate industry to ensure all office and property functions run smoothly.

Key Responsibilities:

1. Real Estate Financials Handle daily bookkeeping tasks including accounts receivable (rent collection) and accounts payable (vendor and utility payments) within QuickBooks. Use Microsoft Excel to track property data, perform basic financial modeling, and maintain detailed spreadsheets for portfolio analysis. Ensure all financial transactions are accurately coded to the correct property or project. Assist in the preparation of monthly financial reports, bank reconciliations, and rent rolls. Organize and maintain digital and physical files for property taxes, insurance, and loan documents. 2. Administrative & Property Support Coordinate tenant communications, including fielding inquiries, tracking maintenance requests, and distributing notices. Manage the processing of lease applications, background checks, and new tenant onboarding. Maintain a calendar of critical real estate dates (lease expirations, rent increases, inspection deadlines). Serve as the point of contact for vendors, ensuring insurance certificates are on file and work orders are tracked to completion. 3. Office Operations Oversee the daily functionality of the office, including mail sorting, supply procurement, and filing systems. Ensure a professional and organized office environment for team members and visiting clients or tenants. Assist with the preparation of marketing materials for property vacancies or new acquisitions. Troubleshoot basic office technology needs and manage vendor relationships for office services.

Requirements Experience:

3-5 years of office management or high-level administrative experience, preferably within the real estate or property management sectors.

Software:

• Proven proficiency in QuickBooks is required for daily financial tasks. Strong Microsoft Excel skills (ability to manage spreadsheets, use formulas, and organize large datasets).

Work Environment:

This is an in-person role ; candidates must be able to work from the designated office location for 30-40 hours per week (not a work-from-home position).

Communication:

Strong professional verbal and written skills. Language (Plus): Fluency in Spanish or Chinese (Mandarin/Cantonese) is a significant advantage.

Traits:

Proactive, highly organized, and detail-oriented with a desire to grow within the real estate field.

Pay:

$30.00 - $40.00 per hour

Work Location:

In person