Office Manager/Administrator Part-time hourly job. Does not manage others.

Exempt:

Does not work in the field.

Summary:

The Office Administrator creates magic! They solve puzzles and find flaws, they find better ways to do things, track performance pay and job costing, onboard customer paperwork, do bookkeeping, asset management, and set up folks with what they need to be successful. This is a fun group and you would be critically important to us. This is a perfect job for someone who may already work from home and can be available 8:30-5:00PM on certain weekdays. Estimated schedule needs are up to THREE (3) easy days each week April through September, (1) ONE day per week during October, and November. Winters off! Possibility for full-time and advancement for the right person! Requires professional experience in recent QuickBooks Bookkeeping, Office Administration, Human Resources associate, OR related role. You must be comfortable using online apps including QuickBooks Online, Office/Google, and at least ONE (1) full year of professional customer service experience. Required to fit our company culture of " professionals who support each other by being positive, attentive, timely, and honest"

Compensation:

Starting hourly pay. Premium overage pay for working optional Saturdays Paid Time Off (PTO). You choose your schedule, company hours are 8:30am to 4:30 pm, Monday through Friday, 8:30-12:00 on Saturday. Multitude of bonuses include bonus pay, gifts and meals, discretionary profit bonuses, personal use of company vehicle, tools, and equipment, as well as heavily discounted plants and home-improvement goods Industry-leading family-centric culture of care, appreciative, supportive of personal growth and happiness Work from home, 8:30-5:00pm selected weekdays, 8:30-12 selected Saturdays. Company-paid professional tech set up. $50/month Tech Stipend compensation for home Internet usage. Winters off

Responsibilities:

• Accurately enter and categorize all receipts into accounting software
• Intake duties: enthusiastically/ occasionally answers phone calls, emails, and other communications, sets leads, reminds leads, and follows up.
• Heads efforts to reconcile customer Additional Work Orders to 100% accuracy using Progress Report information, Work Orders, and other communications
• Builds accurate customer files, company records, orders and office organization.
• Follows up with Sales or Production to get incomplete files completed
• Elevates employee morale, positive attitude.
• Prepares payroll and payments including calculating performance pay, bonuses, expense reimbursements, etc. within 24 hours of bi-monthly pay days or by noon Fridays when paydays fall on weekends.
• Prepares training documents, welcome packets, ongoing education-related needs for employees
• Creates and send invoices as well as calling on accounts receivable
• Prepare and send "thank you" letters, mailers, and other outgoing communications
• Create, maintain, and manage organization of office needs
• Use time wisely and to the betterment of the company
• Optional paid Greenhouse manager duties, Social Media duties, and several more opportunities to help and earn more.
• Continuously monitors and improves systems for ease, "fool-proof" design, and better results
• Prepares and schedules onboarding sessions for all new hires, company meetings.
• Additional duties within the realm of office work as needed.
• Tracks employee hours for Full Time/ Part time qualifications.

Job Type:

Part-time Pay:

$22.00 - $24.50 per hour Expected hours: 8.0 - 24.0 per week

Benefits:

Employee discount Flexible schedule Parental leave Retirement plan

Work Location:

Hybrid remote in Chaska, MN