OFFICE MANAGER

Jane Pickens Theater & Event Center | Newport, RI The Jane Pickens Theater & Event Center is seeking a part-time Office Manager to help oversee the day-to-day administrative operations of our busy historic theater and event venue. This is a hands-on position for someone who enjoys working in a fast-paced environment and can comfortably manage multiple responsibilities at once. The Office Manager will play an essential role in supporting the theater's customer service, live events, advertising, rentals, inventory, and marketing efforts. The ideal candidate is dependable, organized, personable, comfortable with administrative systems and reporting, and willing to jump in wherever needed to help keep the theater running smoothly.

KEY RESPONSIBILITIES

Reporting & Administration

• Complete nightly and weekly box office reporting.
• Maintain accurate records and assist with general administrative needs. Advertising
• Manage monthly advertising invoicing.
• Track new, ongoing, and ending advertisements.
• Reach out to prospective local businesses regarding advertising opportunities at the JPT.
• Help maintain positive relationships with current advertising partners. Rentals & Events
• Respond promptly and professionally to rental inquiries.
• Coordinate rental details and communicate with prospective renters.
• Prepare and issue contracts for all theater rentals.
• Process invoices for rental deposits and remaining balances. Customer Service
• Monitor voicemail messages and respond to customer calls in a timely manner.
• Respond promptly and professionally to customer inquiry emails.
• Provide friendly and helpful support to JPT patrons and guests. Inventory & Ordering Monitor inventory and order supplies as needed, including:
• Concession items
• Office supplies
• Paper products
• Cleaning supplies
• Event supplies The Office Manager will help ensure the theater is properly stocked and prepared for daily operations, screenings, concerts, and special events. Marketing & Promotion
• Draft and issue press releases for upcoming films, concerts, and special events.
• Post JPT events to local and regional online event calendars.
• Assist with promotional ideas and event enhancements.
• Help coordinate special event extras, including themed drinks, decorations, prizes, guest appearances, and other creative elements that enhance the audience experience. Theater & Lobby Upkeep
• Help maintain a clean, organized, and welcoming lobby and office environment.
• Assist with tidying and organizing common areas.
• Help decorate the theater for holidays, special events, themed screenings, and other occasions.
• Assist with exterior decorations and presentation as needed.

QUALIFICATIONS

The ideal candidate will have:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• The ability to manage multiple projects and responsibilities simultaneously.
• Strong attention to detail and follow-through.
• Professional and friendly customer service skills.
• Comfort working independently while also collaborating with a small team.
• Experience with invoicing, administrative reporting, scheduling, and general office management is preferred.
• An interest in film, live entertainment, events, and community programming is a plus.
• A positive attitude and willingness to take initiative and help wherever needed.

ABOUT THE POSITION

• The Jane Pickens Theater & Event Center is more than just a movie theater. From first-run and classic films to concerts, live performances, private rentals, special events, and community programming, the JPT is a busy and creative gathering place in the heart of Newport.
• The Office Manager will be an important part of keeping all of these moving pieces organized while helping create a welcoming and memorable experience for everyone who walks through our doors.
• This is a mostly remote position , with flexibility to complete many administrative and organizational responsibilities from home.

However, regular evening and weekend availability is required , as the theater's programming and events take place outside of traditional business hours. The Office Manager should be comfortable being on-site as needed for events, staff support, venue operations, and other theater business.

• If you are highly organized, enjoy working in a creative and ever-changing environment, and love the idea of helping keep a historic theater and event venue running smoothly, we would love to hear from you.

To Apply Please send a resume and brief cover letter explaining your interest in the position to Rebecca.imbimbo@janepickens.com

Pay:

$18.00 - $25.00 per hour Expected hours: 22.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Newport, RI 02840