D2 Custom Landscapes is looking for an organized, proactive, and detail-oriented Office Manager to help oversee the day-to-day administrative and operational functions of our growing landscape company. This is a hands-on management position for someone who enjoys creating organization, improving systems, keeping teams accountable, and making sure the details behind the scenes are handled correctly. The ideal candidate will be comfortable working across multiple areas of the business and communicating with office staff, managers, crews, vendors, and ownership. Key Responsibilities Office & Operations Management Oversee the day-to-day organization and efficiency of the office Maintain organized digital and physical filing systems Establish and maintain systems for tracking documents, work orders, reports, and operational information Help ensure office procedures and processes are being followed consistently Maintain office security, access, keys, codes, and related systems Manage office supplies, inventory, and ordering Assist ownership and management with general operational needs and special projects Fleet & Equipment Management Maintain accurate records of company vehicles, trailers, and equipment Track equipment maintenance, service schedules, repairs, and upcoming needs Help ensure vehicles and equipment are properly maintained and serviced Maintain documentation for equipment, warranties, registrations, and related records Communicate with managers and vendors regarding equipment repairs and maintenance Help identify upcoming equipment needs and keep ownership informed Sales & Pipeline Tracking Maintain and update company sales and project pipeline reports Track leads, proposals, sold work, upcoming projects, and project status Ensure information is current and accurate for management review Assist with reporting and forecasting to help ownership understand upcoming workload and revenue Maintenance Operations Oversee the administrative tracking of maintenance operations Ensure maintenance route sheets are completed accurately and submitted consistently Follow up with managers and crews when required information is missing Help maintain organized records for properties, services, work orders, and recurring maintenance needs Accounting & Billing Support Assist with basic QuickBooks management and organization Oversee and support the secretary/billing functions Help ensure invoices, billing information, payments, and related documentation are properly organized and processed Assist ownership with financial reporting and administrative tracking Coordinate with the company's accounting team as needed Reporting & Accountability Maintain and update company reporting sheets and operational trackers Collect information from managers and departments and ensure reports are completed accurately Identify missing information, inconsistencies, or issues that need management attention Help develop and improve internal tracking systems as the company grows Marketing & Branding Assist with maintaining D2 Custom Landscapes' overall brand presentation Help coordinate marketing initiatives, social media, website updates, and company materials Ensure company branding and information remains consistent across platforms Assist with organizing photos, project information, and marketing content What We're Looking For Highly organized and extremely detail-oriented Strong follow-through and accountability Comfortable managing multiple priorities at once Strong computer and organizational skills Proficient with Microsoft Office/Excel and comfortable learning new software Experience with QuickBooks is preferred Strong communication skills and ability to work with both office and field personnel Able to identify problems and take initiative to solve them Comfortable creating and maintaining systems and processes Professional, dependable, and willing to take ownership of responsibilities Previous experience in office management, operations, construction, landscaping, property management, or a similar industry is a plus The Right Person for This Role We are looking for someone who sees what needs to be done and takes care of it . This position is ideal for someone who naturally creates order, follows up on outstanding items, keeps accurate records, and enjoys being the person who makes sure the business runs smoothly behind the scenes. This is an important position within D2 Custom Landscapes and will work closely with ownership and management. As the company continues to grow, there will be opportunities to take on additional responsibilities and help develop the systems and processes that support that growth. If you are organized, proactive, dependable, and enjoy making businesses run better, we would love to hear from you.

Pay:

$55,000.00 - $65,000.00 per year

Benefits:

Paid time off

Work Location:

In person