Vigilant Restoration is looking for an organized, dependable, and motivated Office Assistant to join our growing team. We need someone who can handle a busy office environment, communicate confidently with customers and vendors, and help keep our restoration and construction projects moving. This position is available immediately. What You'll Do Handle day-to-day office and administrative functions Perform basic QuickBooks, AP/AR, invoicing, and data entry Work directly with customers and Project Managers on material selections and ordering Coordinate with vendors and subcontractors on pricing, orders, paperwork, and required documentation Assist with scheduling crews, subcontractors, and Project Managers Track selections, material orders, project paperwork, and deadlines Provide professional customer service and project updates Help keep multiple active projects organized and on schedule What We're Looking For 3+ years of office, administrative, accounting, or similar experience Experience with AP/AR and invoicing Basic QuickBooks experience preferred Construction or restoration experience is a strong plus Comfortable using Outlook, Excel, Word, and general office software Excellent organization and communication skills Strong attention to detail Ability to multitask and meet deadlines Self-starter who can work independently and take ownership of responsibilities Pay & Benefits $17-$20 per hour , based on experience Full-time position Paid time off Paid holidays Stable Monday-Friday office environment Opportunity for growth with an established local restoration company Ready to Join Our Team? If you're organized, good with people, comfortable handling multiple priorities, and have office/accounting experience, we want to hear from you. Apply today -we're looking to fill this position immediately.

Pay:

$17.00 - $20.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Paid time off

Work Location:

In person