Office Manager Universal Engineering Sciences - 3.2 Fort Worth, TX Job Details Full-time 2 hours ago Qualifications Office supply management Communication with suppliers Office equipment routine maintenance Staff supervision Correspondence management Office activity coordination HR communication Phone communication Team leadership Coaching Greeting customers Operations coordination planning Data reporting Mail distribution Mid-level Performance management 3 years Administrative experience High school diploma or GED Client invoicing Employee data management Documentation tools Internal employee customer service Mail management Office supply ordering Data entry Vendor communication Collaborative technology platforms Equipment maintenance Mail processing

Full Job Description Who We Are:

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com .

Position Overview:

The Office Manager plays an important role in keeping our Fort Worth office running smoothly and supporting the teams that deliver engineering and environmental services to our clients. This leadership opportunity is ideal for someone who enjoys staying organized, working with people, and taking ownership of day-to-day office operations. You'll gain hands-on experience with administrative processes, reporting, employee support, and office coordination while learning how our business operates and contributing to the overall success of the Fort Worth branch.

Responsibilities:

Maintain office productivity, supply ordering, equipment maintenance, event planning, and policy compliance. Prepares invoices, proposals, and reports, and supports collection processes, as needed. Maintatining and coaching direct reports. Collects, records, and forwards personnel records, transactions, and documentation to HR and/or Payroll. Supports benefit plan enrollment at the site level. Responds and/or investigates employee inquiries regarding policies, procedures, and programs. Handle incoming and outgoing correspondence, including emails, letters, and packages. Create regular reports, correspondence, and presentations. Greet visitors, answer and direct phone calls, and provide general information. Communicate with internal and external partners and vendors, as needed.

Job Responsibilities Note:

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.

Qualifications:

High school diploma with 3-5 years of administrative experience (or equivalent). Proficiency with Microsoft Office and basic collaboration tools. Strong attention to detail and communication skills. Ability to maintain confidentiality and multitask in a dynamic environment Familiarity with administrative practices in professional services preferred.

Travel Requirements:

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment:

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment. The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions. The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms. The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement:

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here