The administrative assistant is the right-hand man/woman of the HR and Admin Manager. He/she will be responsible for the day-to-day coordination between our office and our external contacts including but not limited to our accounting, insurance, customer compliance, vendors, and special project partners to ensure smooth business operations. He/she will have a general understanding of how the entire LGA office is structured and aid in the efficient operating of the business.

His/her responsibilities are as follows:

A. Maintain, update, and organize company documents and records in Google Drive to support standardized office operations and ensure files remain current and easy to access. B. Manage the team board and support employee appreciation and holiday planning initiatives. C. Prepare, organize, and maintain special project documents, reports, vendor packets, customer onboarding documentation, and insurance records for subcontractors, customers, and projects. D. Monitor and maintain office supply inventory. E. Ensure accurate reconciliation of all LGA invoices against Northside invoices. F. Serve as the Service Fusion superuser and archive, maintain, and update employee information in Service Fusion, Google Drive, and physical files. G. Attend all required office meetings and come prepared to participate effectively. H. Provide support to the HR and Administration Manager by assisting with daily office tasks and fulfilling administrative needs, as well as taking on additional responsibilities during periods of short staffing. a. Serve as a coverage resource for colleagues in other departments during their vacation periods or absences. b. Acquire a comprehensive understanding of various roles within the organization to effectively act as a backup during peak operational seasons. I. Maintain confidentiality when handling employee, customer, vendor, and company information. J. Track merchandising updates and coordinate new design needs as requested. K. Update the expense report regularly and verify that all information is accurate. L. Answer phone calls throughout the day and direct customers, callers, and visitors to the appropriate person or department.

Pay:

$18.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person