JOB TITLE

Office Manager COMPANY:

Advanced Commercial Electronic Systems

LOCATION

Kanosh, UT 84637 (30 N 100 E)

JOB TYPE

Full-time PAY:

$60,000

$100,000 a year

BENEFITS

Full benefits package

ABOUT THE ROLE

Advanced Commercial Electronic Systems, a low voltage contracting company in Kanosh, UT, is looking for an experienced Office Manager to run our office independently. This is a hands-on, do-it-all role — not a traditional office job where tasks get delegated to a team. You'll be the only person in the office, handling everything from invoicing and purchasing to warehouse inventory, HR, and coordinating our field technicians. If you're proactive, self-directed, and just as comfortable organizing a warehouse as you are managing paperwork, we want to talk to you.

WHAT YOU'LL DO

General Office & Administration

Independently run all day-to-day office operations
Answer phones, respond to emails, and serve as the first point of contact for clients, vendors, and field staff
Maintain filing systems, contracts, insurance certificates, licenses, and compliance documentation
Prepare, send, and track invoices; manage accounts payable/receivable and collections
Support payroll processing
Assist with job costing, budgets, and basic bookkeeping (QuickBooks or similar)
Prepare bids, proposals, and contract paperwork Field Personnel Coordination
Schedule and dispatch field technicians, adjusting in real time as jobs change
Track technician hours, job tickets, and certification/training records
Communicate directly with clients on scheduling and job updates Warehouse & Purchasing
Track inventory, stock levels, and reorder points for cable, devices, hardware, and consumables
Place and track purchase orders; negotiate pricing where possible
Receive, organize, and stage materials for upcoming jobs; prep job kits for technicians
Keep the warehouse/storage area clean and organized
Occasionally pick up or drop off materials or equipment (may require driving a company vehicle) HR
Handle onboarding/offboarding paperwork, I-9s, benefits enrollment, and equipment issuance
Maintain employee files and required compliance training records
Support recruiting: post openings, screen candidates, coordinate interviews
Track PTO, attendance, and basic HR compliance

WHAT WE'RE LOOKING FOR

Required

3+ years of office management, operations, or administrative experience (construction/trades a strong plus)
Comfortable with both desk work and physical tasks (lifting boxes, organizing stock, occasional errands) keeping all work area spotless.
Working knowledge of QuickBooks or similar accounting software
Basic HR knowledge (onboarding, compliance, payroll support)
Strong self-management skills — able to run the office with minimal daily direction
Valid driver's license
Excellent communication skills Preferred
Familiarity with low voltage systems (structured cabling, security, fire alarm, access control, AV)
Experience with inventory/purchasing or field service software (ServiceTitan, Jobber, BuilderTrend, etc.)
Prior experience in a small business or one-person office

HOW TO APPLY

Contact Mark directly:

Phone:

801.800.5377

Email:

mark@acesutah.com Advanced Commercial Electronic Systems is an Equal Opportunity Employer. About Us Advanced Commercial Electronic System (ACES) is a premier Low Voltage Contractor, that specializes in Fire. In addition to Fire, ACES installs and services Fire Sprinkler Systems, Burglar Systems, Security, Access Control, Cameras, Nurse call, and Area of Refuge systems. ACES is a distributor for World Class products and is a leading Life Safety Technology Integration company. Our Mission is to provide quality first in a customer-focused, lean, and continuous improvement environment.

Job Type:

Full-time Pay:

$60,000.00

$100,000.

00 per year

Benefits:

Health insurance Life insurance Paid time off Parental leave Professional development assistance People with a criminal record are encouraged to apply

Education:

High school or equivalent (Required)

Experience:

Office management: 2 years (Required)

License/Certification:

Driver's License (Required)

Work Location:

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