Document Manager and Permit Technician, Office of the University Building Official

- Document Manager and Permit Technician, Office of the University Building Official Location Charlottesville, Virginia, United States of America Category Safety, Compliance, Regulatory, & Privacy The Rector & Visitors of the University of Virginia Job Id

R0082026

Job Type Full time The University of Virginia's Office of the University Building Official (OUBO) has an exciting opportunity for a Document Manager and Permit Technician. Join a collaborative team dedicated to promoting a safe, healthy, and accessible built environment across the University of Virginia. The Document Manager and Permit Technician plays a key role in coordinating documentation and supporting our permitting process. This position is ideal for someone who thrives in a structured environment, enjoys improving processes, and is eager to grow technical skills with training and professional development opportunities. Why You'll Love This Role

Meaningful Impact:

Your work directly supports safe, high‑quality spaces used by thousands across Grounds.

Professional Growth:

We support ongoing training—including state permit technician certification and exposure to building code processes.

Collaborative :

Join a supportive team known for professionalism, customer focus, and technical expertise.

Skill Building:

Ideal for professionals who enjoy process‑driven work, attention to detail, and learning new systems and standards. Stable and Mission‑

Focused Environment:

Work within an organization dedicated to public service, continuous improvement, and excellence in the built environment.

Key Responsibilities Include:

Serve as the first point of contact for internal and external customers, providing responsive and professional support via email, phone, and in‑person Conduct preliminary intake reviews of submitted documents for completeness and formatting in alignment with the Higher Education Capital Outlay Manual (HECOM) Organize, file, and manage documents using OUBO's structured digital workflow; initiate review queues and prepare review templates Receive, route, track, and process building permit applications from submission to approval. Monitor project milestones, including completion dates and temporary occupancy deadlines; communicate reminders and ensure timely submission of required documents Review closeout documentation, prepare closeout memos for the Building Official, and support project teams through final stages of occupancy Maintain and update OUBO's website to ensure accurate, current information is available to partners and stakeholders Navigate and manage files in Microsoft SharePoint; assist with enhancements to digital workflows and file structures Participate in ongoing process improvement efforts to streamline document management and permitting workflows Attend Department of Housing and Community Development (DHCD) training to earn Permit Technician certification within 18 months of hire (funded and supported by the department) Provide general administrative support for the department and assist with special projects as needed Other duties as assigned Minimum Qualifications

Education:

Bachelor's degree. 4 years of relevant experience may be considered in lieu of a degree.

Experience:

At least two years of relevant experience. Demonstrated success to pivot and prioritize between tasks with immediate deadlines and independent work will be essential.

Required Certification:

DHCD Permit Technician certification required within 18 months of hire. Preferred Qualifications Experience in document or database management related to maintaining drawings, permits, inspections, and certificates of occupancy Experience with Bluebeam, construction document management practices, and Microsoft365 platform Experience with other Project Management software (ex: Trimble/eBuilder, Procore, GIS maps, etc) Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The anticipated hiring range will start at $75,000 and will be commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site. To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA. Application review will begin after April 13, 2026. Background checks will be conducted on all new hires prior to employment. This position will not consider candidates who require immigration sponsorship now or in the future. How to Apply Please apply online, by searching for requisition number

R0082026.

Complete an application with the following documents: Resume Cover Letter Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Internal applicants: Search and apply for jobs on the UVA Internal Careers website. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For questions about the application process, please contact Jessica Russo, Senior Recruiter, sxv9zv@virginia.edu. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.