Find & Apply For Office Manager Jobs in Charlottesville, Virginia

About Us Apex Roofing is a locally owned residential roofing company serving homeowners across Central Virginia. We're growing quickly and need an organized, dependable person to keep the office running while our crews are out on roofs. If you like being the person who holds everything together, we want to talk to you. What You'll Do Answer phones, reply to web leads and schedule free roof inspections Manage the job calendar and coordinate crews, material deliveries and dumpsters Keep customer files, photos and job notes up to date in our CRM Prepare estimates, contracts and invoices, and follow up on unpaid balances Track insurance claim paperwork and stay in touch with homeowners on claim status. You'll handle the paperwork and communication only; you won't negotiate claims. Handle accounts payable and receivable, and enter data in QuickBooks Order supplies and track materials with suppliers Pull building permits and schedule inspections Request and organize customer reviews, and help with simple marketing tasks Keep the office organized and help the owner with anything else that comes up What We're Looking For 2+ years of office, admin or customer service experience (construction or home services a plus) Strong phone skills and a friendly, professional attitude with homeowners Comfortable with computers: email, Google Workspace or Microsoft Office, and learning new software Highly organized and able to juggle many jobs at once without dropping details Reliable, on time, and able to work with little supervision Nice to have: QuickBooks experience, a CRM such as AccuLynx, JobNimbus or Roofr, knowledge of insurance claims, or bilingual English/Spanish. What We Offer Competitive pay [Paid time off / paid holidays] [Health insurance (self paid) / IRA / bonuses] Monday-Friday daytime hours, with no nights or weekends A small team where your work matters and there's room to grow into an operations manager role

Pay:

$44,000.00 - $50,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person