Siteworks Office Operations Manager

The Birdseye Siteworks team is seeking an Office Operations Manager to aid this department's development and success. The Office Operations Manager is responsible for assisting with project development, documentation and tracking as well as maintaining the necessary state and federal documentation needed for the operation of our fleet of machinery. To be successful in this role, the ideal candidate is committed to learning and growing and takes initiative when they see an opportunity to solve a problem, make a process smoother or improve overall interdepartmental functionality. Internal and external collaboration is crucial; therefore, the ideal candidate excels at communication and relationship building. Team Support Responsibilities include (but are not limited to): Adjusting and exporting time entries from time keeping software and sharing with Accounting team Creating estimate presentations Sending, tracking and uploading and communication about client contracts Scanning/uploading material slips Creating purchase orders to enable Accounting to pay Siteworks vendors/subcontractors Coordinating the activities and renewals necessary for Equipment Operators to meet ongoing CDL requirements Maintaining Siteworks Department vehicle and equipment registration and insurance renewals Updating and maintaining the timekeeping app Maintaining and communicating out the Siteworks crew schedule Random support tasks as needed Project Responsibilities include (but are not limited to): Identifying and coordinating information needed for project contracts as well as key, atypical contract requirements and communicating the relevant information to the Accounting team Coordinating with the Siteworks team to track project opportunity costs by setting up new projects in the ERP system Entering project start-up documentation in Accounting and Project Tracking software Updating the Project Tracking and Accounting software with project start-up information and status updates to reflect accurate and up-to-date information Communicating project bid timelines to the Siteworks team and collaborating on bid submittals Permit submissions and meeting coordination as needed Can aid with project invoicing by comparing project budget with actual time and materials to-date costs and collaborating with Accounting as needed Maintains project pipeline to capture current and future project timelines for forecasting and scheduling Assists with creating project estimates, as needed Allocating employee/operator time and materials to appropriate job costing categories Future responsibilities may include Supporting the Siteworks Shop Manager with fleet tracking logs, parts ordering, etc. Supporting the Masonry team with material ordering, scheduling, estimate presentations Additional expectations include Reliable schedule The ability to work 40 hours per week, Monday•Friday Work is performed in the office located in Ferrisburgh What you bring to the table: Maturity, reliability, consistency, thoroughness The drive and initiative to own and grow your role Strong communication skills and a desire to be an effective collaborator Knowledge of or experience with the construction, siteworks and/or masonry industries The ability to read and understand site plans The desire and skills to learn and become proficient with multiple software including Microsoft Teams, project tracking and accounting software

What Birdseye Offers:

Pay range: $30•35/hour depending on experience 401K Retirement Savings Plan Employee Stock Ownership Plan (ESOP) Paid time off 10 hours paid volunteer time Health, Dental and Vision insurance Free Long Term Disability Insurance Free access to our Employee Assistance Program Free individual

Vermont State Parks Passes Pay:

$30.00•$35.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person