Secretary/Office Manager Powder Dynamics Auburn, WA Job Details Part-time | Full-time $20 - $30 an hour 15 hours ago Benefits Flexible schedule Qualifications Managing customer accounts Confidential information handling Office activity coordination Maintaining an organized workspace Accounts receivable management Phone communication Spreadsheets In-person customer service Executive administrative support Mid-level Sales quoting Financial records management Financial record maintenance QuickBooks Invoice data entry Cost estimate preparation Cost estimates Financial performance measurement Office management Communication skills Payroll processing File organization Office phone management Under 1 year Full Job Description Office Manager / Secretary About the Position We are a small, locally owned powder coating business looking for a dependable, organized, and motivated Office Manager / Secretary to work directly with the business owner and help manage the day-to-day office operations. This is an important role in our business. We are looking for someone who can take initiative, stay organized, communicate professionally with customers, and keep track of the financial and administrative side of the business. Responsibilities Work directly with the business owner to manage daily office operations Answer phone calls and communicate with customers about their powder coating projects and parts Speak with customers professionally, answer questions, provide updates, and coordinate project details Help prepare and organize customer quotes and estimates Create, organize, and follow up on invoices Process and keep track of payments and outstanding balances Assist with payroll and employee records Keep business paperwork, files, and records organized Track expenses, revenue, and business profits Help monitor the financial performance of the business and provide organized information to the owner Enter and maintain accurate information in spreadsheets or accounting software Communicate with customers regarding pricing, scheduling, and completion of their parts Help keep track of incoming and completed jobs Organize the office and establish systems to keep information easy to find Assist the owner with administrative tasks and other day-to-day business needs Maintain confidentiality of business and employee information What We're Looking For Previous experience in an office, administrative, bookkeeping, customer service, or management position preferred Strong organization and attention to detail Comfortable answering phones and speaking with customers Good communication and customer-service skills Comfortable working with numbers, invoices, payroll, and basic financial information Experience with QuickBooks, spreadsheets, or similar software is a plus Reliable, responsible, and able to work independently Someone who takes initiative and can identify what needs to be done without constant supervision Professional and respectful attitude Ability to work closely with the business owner and become a dependable part of a small team Why Join Us? This is a great opportunity for someone who enjoys working in a small-business environment and wants to have a meaningful role in the daily operation of a growing powder coating business. The person in this position will work closely with the owner and will have an important role in keeping the business organized and running smoothly. Experience with powder coating is not required. We are looking for someone who is organized, dependable, good with customers, and willing to learn our business.

Pay:

$20.00 - $30.00 per hour

Benefits:

Flexible schedule

Work Location:

In person