Type:

full-time

Job Description:

Job title:

Office Manager Location:

Seattle WA Duration:

05+ Months Pay rate: $35.00/hr. on w2 About the

Role:

We are seeking an organized, proactive Office Manager / Administrative Assistant to support the Operations Director and manage daily branch operations for a fast-paced office. This role handles high-level administrative support, workflow coordination, vendor management, and basic accounting tasks. Candidates with a background in Title, Escrow, Real Estate, or Legal are preferred, but candidates with strong corporate office management experience will also be fully considered.

Key Responsibilities:

Operations & Office Management:

Oversee daily office facilities, manage vendors, order supplies, and support process improvements.

Executive & Administrative Support:

Manage calendars, schedule meetings, coordinate travel, prepare reports, and serve as the main point of contact for visitors and partners.

Transaction & Operations Coordination:

Support file intake, order entry, document distribution, pipeline tracking, and client communication.

Finance & Accounting Support:

Process basic AP/AR transactions, review invoices, assist with expense reconciliation, and support timekeeping.

Team & Compliance Support:

Assist with onboarding administrative staff, tracking licenses/compliance records, and maintaining strict data confidentiality.

Qualifications:

5+ years of experience in office management, executive administration, or operations (Title, Escrow, Real Estate, Mortgage, or Law Firm experience is a plus). Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams). Familiarity with basic accounting/bookkeeping software (e.g., QuickBooks) and the ability to learn proprietary software quickly. Strong multitasking, organizational, and communication skills in a fast-paced environment. 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