Job Title:

Foundation Office Manager Location:

501 N Riverpoint Blvd, Spokane, WA 99217

Department:

District Development Office Job Type:

Classified Closing:

Continuous Salary:

42,696.00 Annually Community Colleges of Spokane (CCS) District Equity Statement CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience. Applications will be accepted until the position is filled. However, since the screening committee will begin reviewing applications on September 26, 2022, submissions are encouraged prior to that time. The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Office Manager (Foundation) in the District Development Office Department.

GENERAL DEFINITION

Under general direction of the Executive Director of the Community Colleges of Spokane Foundation (CCSF), the primary purpose of this position is to facilitate the overall operations of the Foundation Office and to serve as the Foundation's records management officer. The Office Manager is responsible for the overall operations of the Foundation Office, to include coordinating all Board, Committee and staff meetings and scheduling, coordinating all office purchases and vendors, partnering with others throughout CCS for scheduling, acting as receptionist for callers and visitors, maintaining records on existing and prospective donors, providing a high level of accountability for the appropriate use of donors' gifts, ordering and maintaining supplies for office and events, and coordinating all office travel and Washington State purchasing-card (P-Card) transactions. In addition, the Office Manager serves as the Foundation's records management officer, to include gathering and distributing meeting materials, record-keeping of all Foundation Board and Committee meetings, record retention and governance documentation. To learn more about the CCS Foundation and how you can become a part of our work, please read our

FAQ. CHARACTERISTIC DUTIES AND RESPONSIBILITIES

Plan and gather materials for Foundation Board and Committee meetings. Schedule, coordinate and maintain records of staff, Board & Committee meetings and Foundation events.

• Determine needs for office equipment, furniture and supplies. Coordinate purchasing and maintenance and maintain vendor relationships.
• Serve as the Foundations records management officer. Create/maintain filing systems, retention records, destruction and overall governance of Foundation documentation.
• Coordinate and reconcile all travel, mileage and P-Card purchases for the Foundation Office.
• Lead front desk staff on answering phones and initial visitor interactions. Manage the general Foundation email.
• Develop and maintain strong professional relationships with faculty, staff, students, administrators and community constituents, including working with individuals from diverse backgrounds. Serve as the liaison to other CCS service and technical departments.
• Serve as back-up staff for mail, gift receipting and gift processing.
• Provide high-level, confidential administrative support for the Foundation Executive Director and the CCS Foundation Board of Directors ensuring continuing effective and efficient operations.
• Act as part of the CCSF team, including attending internal and external meetings. Assist in implementing department strategies and approaches, supporting department-wide communications endeavors, and supporting other CCSF initiatives as assigned.
• Model professional decorum and mutual respect in all personal interactions.
• Comply with district policies, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements.
• Support and advance the CCS strategic plan, and perform other duties as assigned.
• Indicates this is an essential duty.

This position is designated a bargaining unit position.

COMPETENCIES & OTHER REQUIREMENTS REQUIRED COMPETENCIES

(MINIMUM

QUALIFICATIONS

) Associate degree from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position. Two (2) years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work. Demonstrated ability to handle interpersonal relationships maturely, thoughtfully and empathetically, including the ability to work with individuals from diverse backgrounds. Demonstrated ability to work with a high degree of flexibility in a highly collaborative, fast-paced and goal-oriented environment. Excellent organizational skills, including the ability to handle multiple deadlines and priorities in an executive setting. Ability to record, transcribe, edit and distribute meeting minutes. Excellent interpersonal, oral, and written communication skills. Ability to use computerized information/software relevant to the position. Ability to maintain confidentiality. Ability to make decisions in the absence of the supervisor. Acceptance of the responsibility to promote the welfare and best interests of students at all times. A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS. The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system. Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES

(DESIRED

QUALIFICATIONS

) Three (3) or more years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work. Experience working in a non-profit environment.

CONDITIONS/TERMS OF EMPLOYMENT TOTAL COMPENSATION WITH BENEFITS

: $58,613. Total compensation is an estimate based upon adding the following amounts together: Base compensation of $42,696 plus Current employer-paid health and related benefit contribution rates, plus Click here for a full list of benefits. Median retirement fund contributions. The actual total will vary depending upon each employee's enrollment choices. Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law. Per Governor Inslee's Proclamation 21-14 (Download PDF reader) (Download PDF reader), state employees must be fully vaccinated and your vaccine status will be verified at New Hire Intake. Please reach out to Reggie.

Eans@ccs.spokane.edu if you need information on a medical accommodation or Rebecca.

Menzel@ccs.spokane.edu if you need information on a religious exemption.

REQUIRED APPLICATION MATERIALS

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following: CCS online application. Cover letter addressing your qualifications as applied to the responsibilities of this position.

• Comprehensive resume.
• Names, addresses, and telephone numbers of three professional references.
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE:

All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1. Native Land Acknowledgement We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Confederated Tribes of the Colville Reservation and the Kalispel Tribe. The CCS Pullman Center operates on the WSU campus and is located on the ancestral homelands of the Palus people and on the ceded lands of the Nimíipuu (Nez Perce) Tribe. We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.