An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
About The Legacy Group Real Estate We are a premier, high-volume real estate team closing over 200 transactions annually across Spokane, WA and Coeur d'Alene, ID. Our business is fast-paced, highly legalistic, and thrives on systems. We operate like a finely tuned machine, and we are looking for a dedicated administrative professional to anchor our front-line desk and support our backend workflow.
PLEASE READ BEFORE APPLYING
Is This Role Right For You? This is a Destination Role , not a stepping stone. If you are looking for a launchpad to become a real estate sales agent, a platform to build a corporate ladder, or a placeholder job, please do not apply . We are specifically looking for a professional who finds deep career satisfaction in being an indispensable, permanent administrative anchor. If you love handling paperwork flawlessly, organizing office environments, answering phones with extreme warmth, and keeping a fast-paced business moving smoothly from behind the scenes, this is your career home. Ideal Candidate Backgrounds (Highly Encouraged to Apply):
Former Licensed Real Estate Agents:
If you love the real estate industry but realized you hate 100% commission grinds, lead prospecting, and working weekends, we offer the W-2 stability you crave.
Escrow Processors or Legal Assistants:
If you are used to intense timeline pressure, managing strict contract dates, and precise compliance, but want a happier, more energetic office culture.
Seasoned Executive/Corporate Admins:
If you possess high life experience, excellent phone presence, and want a predictable, stable, localized workspace.
Core Responsibilities:
The Hub Anchor:
Answer all incoming office lines, greet clients, and act as the warm, professional face of the company.
Production Pipeline Support:
Assist our lead transaction team by drafting listings in the MLS, ordering sign installations, placing lockboxes, and managing compliance file uploads.
Core-Hour Availability:
Maintain active, dedicated support at the front desk until 5:00 PM sharp Monday through Friday to ensure our field agents always have backup during critical afternoon crunch times.
Vacation & Redundancy Backup:
Learn our detailed operational playbooks so you can seamlessly maintain file coordination and listing updates when team leads are out of the office.
Requirements:
Minimum 2+ years of heavy administrative, legal clerk, or escrow processing experience. High proficiency with computers, spreadsheets, and tech platforms. The ability to stay calm, professional, and clear-headed under fast-paced deadline pressures. Exceptional verbal communication skills (you love talking to people on the phone)
Pay:
$22.00 - $26.00 per hour
Benefits:
401(k) Dental insurance Health insurance Paid time off
