About The Legacy Group Real Estate We are a premier, high-volume real estate team closing over 200 transactions annually across Spokane, WA and Coeur d'Alene, ID. Our business is fast-paced, highly legalistic, and thrives on systems. We operate like a finely tuned machine, and we are looking for a dedicated administrative professional to anchor our front-line desk and support our backend workflow.

PLEASE READ BEFORE APPLYING

Is This Role Right For You? This is a Destination Role , not a stepping stone. If you are looking for a launchpad to become a real estate sales agent, a platform to build a corporate ladder, or a placeholder job, please do not apply . We are specifically looking for a professional who finds deep career satisfaction in being an indispensable, permanent administrative anchor. If you love handling paperwork flawlessly, organizing office environments, answering phones with extreme warmth, and keeping a fast-paced business moving smoothly from behind the scenes, this is your career home. Ideal Candidate Backgrounds (Highly Encouraged to Apply):

Former Licensed Real Estate Agents:

If you love the real estate industry but realized you hate 100% commission grinds, lead prospecting, and working weekends, we offer the W-2 stability you crave.

Escrow Processors or Legal Assistants:

If you are used to intense timeline pressure, managing strict contract dates, and precise compliance, but want a happier, more energetic office culture.

Seasoned Executive/Corporate Admins:

If you possess high life experience, excellent phone presence, and want a predictable, stable, localized workspace.

Core Responsibilities:

The Hub Anchor:

Answer all incoming office lines, greet clients, and act as the warm, professional face of the company.

Production Pipeline Support:

Assist our lead transaction team by drafting listings in the MLS, ordering sign installations, placing lockboxes, and managing compliance file uploads.

Core-Hour Availability:

Maintain active, dedicated support at the front desk until 5:00 PM sharp Monday through Friday to ensure our field agents always have backup during critical afternoon crunch times.

Vacation & Redundancy Backup:

Learn our detailed operational playbooks so you can seamlessly maintain file coordination and listing updates when team leads are out of the office.

Requirements:

Minimum 2+ years of heavy administrative, legal clerk, or escrow processing experience. High proficiency with computers, spreadsheets, and tech platforms. The ability to stay calm, professional, and clear-headed under fast-paced deadline pressures. Exceptional verbal communication skills (you love talking to people on the phone)

Pay:

$22.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person