Office Administrator

Office Administrator 4.8 4.8 out of 5 stars 1604 West Yakima Avenue, Yakima, WA 98902 $24

• $26 an hour
• Part-time Central Lutheran Church 5 reviews $24
• $26 an hour
• Part-time Central Lutheran Church 1604 West Yakima Ave Yakima, WA 98902 We are seeking someone with a heart for the Lord looking to blend their business and office experience with a sense of service as our new Office Administrator.

Position:

Office Administrator Reports to:

Lead Pastor Directly Supervises:

Office volunteers

Status:

Part-time FLSA:

Non-Exempt Compensation:

$24

• 26/hr.

Hours:

25-30hrs/wk.

Job Summary:

The Office Administrator is responsible for the day-to-day operations of Central Lutheran Church (CLC) performing a wide range of administrative, business, communication, Pastor and Church Council support-related tasks, establishing and maintaining procedures and systems that support CLC policies and strategic initiatives in order to ensure organizational efficiency and effectiveness. Essential Functions § Serves as organizational center for Central's business office and ministries. Maintains and organizes all congregational files and records, ensuring church register, membership files, and database information is current. Ensures office operations are organized and filing and retention systems provide security, integrity, and confidentiality of data. Assists with preparation of church reports and statistical information. Keeps all monthly reports on file. § Creates, proofs, and prints weekly worship bulletins, bulletins for special services, leader bulletins, and other communications as requested. Creates, proofs, and distributes monthly Newsletter. Prepares certificates as needed for baptisms, confirmation, and membership. § Handles mail, phone calls, emails, in-person queries, correspondence, etc., in a timely and professional manner, screening and directing messages as necessary to appropriate parties. Demonstrates respect in all interactions and nurtures a welcoming environment. § Provides administrative support to Pastor and Congregational Council; assembles and assists in the preparation of monthly Congregational Council packets and the Annual Congregational Report; prepares and mails correspondence as requested. § Schedules and coordinates building use requested by Committees and Ministries of CLC and by approved outside groups. Ensures rooms and other property are returned to original configurations after use. Publishes and keeps property use calendar current. Handles emergency property issues when time is of the essence, following up with the Property Committee. Coordinates with Property Committee regarding scheduling of maintenance services. § Maintains office supplies and equipment. Orders office supplies as needed, and items requested by Council, Pastor, Ministry and Committee leads as budgeted or otherwise authorized. § Bookkeeping responsibilities based on qualifications and experience. Other Responsibilities § Assists parishioners with inquiries, provides general support. Supervises office volunteers. § Keeps Office Information Manual current. § Attends staff meetings as requested. § Other duties as assigned by Congregational Council or Pastor. Minimum Qualifications § High School Diploma or G.E.D. Associate degree in business or related field preferred. § 2 Years office experience. § Successfully passes background check Physical Requirements § Able to switch between activities easily and move freely between different areas (different surfaces, use of stairs and step stools). Able to use current office equipment. § Able to lift fifty pounds Core Competencies §

Integrity and Trust:

Trustworthy; practices direct, honest, and transparent communication; keeps confidences; does not participate in gossip; responds to situations with constancy and reliability. §

Interpersonal Skills:

Represents CLC in a professional and friendly manner, generates a sense of hospitality and supports a culture of welcome; engages people positively, using verbal, nonverbal, and written skills to communicate respect; avoids communication triangles. § Attention to

Detail :

Consistently attends to the many small pieces that go into the whole; proofs documents prior to publication, follows up on missing information, resolves unanswered questions needed to address a problem. Keeps the larger picture in mind while attending to the smallest of details. §

Mission Ownership:

Behaves in a way congruent with the church's mission and vision; is a team player with a view toward the overall good of the organization. §

Flexibility:

Works effectively in a staff setting; able to deal with frequent interruptions and changes to schedules. §

Initiative:

Is a self-starter and able to work independently with little supervision. §

Time Management:

Exceptionally well organized and able to focus time on tasks as needed; balances priorities. § Technical skills: Adept in using standard office equipment (copiers, phone systems, etc.). Proficient with Microsoft Office (Excel, Word, PowerPoint) and common software. Demonstrated ability to create newsletters, bulletins and church communications. Understands general administrative procedures, record keeping practices, and human resources procedures. Has a general understanding of the Christian church and is able to acquire specific knowledge about Lutheran liturgy required to proficiently perform the essential functions of the job. Demonstrated written communication skills. Benefits Paid time off. Information about our benefit package is available in our Employee Handbook, available upon interview. Interested? We look forward to hearing from you.

Contact us here:

pastorannmurphy@clcyakima.org

Job Type:

Part-time Pay:

$24.00

• $26.00 per hour Expected hours: 25
• 30 per week

Benefits:

Paid time off

Work Location:

In person