Office Manager

Position Summary:

The Office Manager is responsible for owning and optimizing all administrative, HR, and office operations functions. This role ensures the business runs efficiently, remains compliant, and scales effectively with workload demands. This is a high-accountability position requiring strong leadership, organization, and follow-through. Mission The mission of the Office Manager will be to learn and review current systems, create, implement and manage needed or new administrative systems, processes and activities that will maximize our business and allow us to obtain administrative excellence through all economic cycles of the business with a target of doubling our revenue capacity over the next 5 years while optimizing profit margins and increasing the predictability and sustainability of our future stream of earnings. Outcomes Zero Safety Incidents Facilitate and Advocate for a Premier Culture Implement and manage systems that improve efficiency and eliminate as much waste as possible Implement and manage systems that result in business and administrative excellence Implement and manage systems that support operational excellence Create an organizational structure that can be accurately overseen and managed by the CEO in 4 hours or less per week (remotely if desired) Manage and optimize administrative team Competencies Organization and Planning

• Plans, organizes, schedules, and budgets in an efficient, productive manner. Focuses on key priorities Intelligence
• Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information Analytical skills
• Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibits a probing mind and achieves penetrating insights. Honesty/integrity
• Does not cut corners ethically, Earns trust and maintains confidences, speaks plainly and truthfully Follow through on commitments
• Lives up to verbal and written commitments, regardless of personal cost Attention to Detail
• Does not let important details slip through the cracks Teamwork
• Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship Proactivity
• Acts without being told what to do. Brings new Ideas Flexibility/Adaptability
• Adjusts quickly to changing priorities and conditions, copes effectively with complexity and change Strategic thinking/visioning
• Able to see and communicate the big picture in an inspiring way. Determines opportunities and threats through comprehensive analysis of current and future trends High Standards
• Expects personal performance and team performance to be nothing short of the best Ability to develop people
• Coaches people in their current roles to improve performance, and prepare them for future roles

Duties and Responsibilities:

These are some of the duties that you will be required to perform; this is a fluid environment and at different points in time will require different activities. This is by no means an all-inclusive list. Office & Administrative Operations Oversee all day-to-day office functions and administrative systems Manage office supplies, assets, and vendor relationships Ensure facility operations, maintenance, and services run smoothly Additional duties as assigned Human Resources & Compliance Manage employee lifecycle (onboarding, records, exit interviews) Ensure compliance with employment laws, licensing, and insurance requirements Maintain accurate and audit-ready employee and company records Partner with leadership on employee relations and performance issues Develops policy and directs and coordinates human resource program, such as employment, compensation, employee relations, benefits, training and compliance Administers policies and procedures relating to all phases of human resources function, including compliance with legal issues related to employment and employee records and by maintaining knowledge of legal requirements and government reporting regulations. Advises senior management and the Executive Team on employee relations and performance improvement issues, including strategic and tactical advice in identifying, evaluating, and resolving human relations and work performance problems. Facilitate communications internally and improve employee relations skills of supervisors to support highly productive work performance across the organization. Team Leadership & Accountability Manage and develop administrative staff Set expectations, track performance, and enforce accountability Ensure tasks and responsibilities are completed to company standards Communication & Coordination Serve as the central point of communication for staff, vendors, and leadership Ensure clear, timely, and effective internal communication Coordinate across departments to ensure alignment and execution Systems & Process Improvement Build and maintain scalable systems that support business growth Identify inefficiencies and implement process improvements Maintain documentation and standard operating procedures Facilities, Information Technology, and Procurement Oversees the physical office environment including and not limited to maintenance of office equipment, purchasing supplies Establish goals, standards and strategies for the IT department

• develop and execute periodic plans Assist CEO and COO in determining the infrastructure for communications and IT.

Oversee the purchases of agency hardware and software needs

General Roles:

Fosters an environment that promotes trust and cooperation among clients and staff. Enforces policies and procedures, including maintenance of confidentiality, to ensure that the principles of Mandros are implemented Accountable for participation in decision making processes and understanding the outcomes Understands the culture, values and principles of Mandros and applies them in work responsibilities

Pay:

$60,000.00

• $80,000.

00 per year

Work Location:

In person Office Manager 4.5 4.5 out of 5 stars Rock Springs, WY 82902 $60,000

• $80,000 a year
• Full-time Mandros Painting 10 reviews $60,000
• $80,000 a year

•

Full-time Position Summary:

The Office Manager is responsible for owning and optimizing all administrative, HR, and office operations functions. This role ensures the business runs efficiently, remains compliant, and scales effectively with workload demands. This is a high-accountability position requiring strong leadership, organization, and follow-through. Mission The mission of the Office Manager will be to learn and review current systems, create, implement and manage needed or new administrative systems, processes and activities that will maximize our business and allow us to obtain administrative excellence through all economic cycles of the business with a target of doubling our revenue capacity over the next 5 years while optimizing profit margins and increasing the predictability and sustainability of our future stream of earnings. Outcomes Zero Safety Incidents Facilitate and Advocate for a Premier Culture Implement and manage systems that improve efficiency and eliminate as much waste as possible Implement and manage systems that result in business and administrative excellence Implement and manage systems that support operational excellence Create an organizational structure that can be accurately overseen and managed by the CEO in 4 hours or less per week (remotely if desired) Manage and optimize administrative team Competencies Organization and Planning

• Plans, organizes, schedules, and budgets in an efficient, productive manner. Focuses on key priorities Intelligence
• Learns quickly. Demonstrates ability to quickly and proficiently understand and absorb new information Analytical skills
• Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibits a probing mind and achieves penetrating insights. Honesty/integrity
• Does not cut corners ethically, Earns trust and maintains confidences, speaks plainly and truthfully Follow through on commitments
• Lives up to verbal and written commitments, regardless of personal cost Attention to Detail
• Does not let important details slip through the cracks Teamwork
• Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship Proactivity
• Acts without being told what to do. Brings new Ideas Flexibility/Adaptability
• Adjusts quickly to changing priorities and conditions, copes effectively with complexity and change Strategic thinking/visioning
• Able to see and communicate the big picture in an inspiring way. Determines opportunities and threats through comprehensive analysis of current and future trends High Standards
• Expects personal performance and team performance to be nothing short of the best Ability to develop people
• Coaches people in their current roles to improve performance, and prepare them for future roles

Duties and Responsibilities:

These are some of the duties that you will be required to perform; this is a fluid environment and at different points in time will require different activities. This is by no means an all-inclusive list. Office & Administrative Operations Oversee all day-to-day office functions and administrative systems Manage office supplies, assets, and vendor relationships Ensure facility operations, maintenance, and services run smoothly Additional duties as assigned Human Resources & Compliance Manage employee lifecycle (onboarding, records, exit interviews) Ensure compliance with employment laws, licensing, and insurance requirements Maintain accurate and audit-ready employee and company records Partner with leadership on employee relations and performance issues Develops policy and directs and coordinates human resource program, such as employment, compensation, employee relations, benefits, training and compliance Administers policies and procedures relating to all phases of human resources function, including compliance with legal issues related to employment and employee records and by maintaining knowledge of legal requirements and government reporting regulations. Advises senior management and the Executive Team on employee relations and performance improvement issues, including strategic and tactical advice in identifying, evaluating, and resolving human relations and work performance problems. Facilitate communications internally and improve employee relations skills of supervisors to support highly productive work performance across the organization. Team Leadership & Accountability Manage and develop administrative staff Set expectations, track performance, and enforce accountability Ensure tasks and responsibilities are completed to company standards Communication & Coordination Serve as the central point of communication for staff, vendors, and leadership Ensure clear, timely, and effective internal communication Coordinate across departments to ensure alignment and execution Systems & Process Improvement Build and maintain scalable systems that support business growth Identify inefficiencies and implement process improvements Maintain documentation and standard operating procedures Facilities, Information Technology, and Procurement Oversees the physical office environment including and not limited to maintenance of office equipment, purchasing supplies Establish goals, standards and strategies for the IT department

• develop and execute periodic plans Assist CEO and COO in determining the infrastructure for communications and IT.

Oversee the purchases of agency hardware and software needs

General Roles:

Fosters an environment that promotes trust and cooperation among clients and staff. Enforces policies and procedures, including maintenance of confidentiality, to ensure that the principles of Mandros are implemented Accountable for participation in decision making processes and understanding the outcomes Understands the culture, values and principles of Mandros and applies them in work responsibilities

Pay:

$60,000.00

• $80,000.

00 per year

Work Location:

In person