Job Code:

2026:

ABL-009\n

Location:

Ambler, Alaska\n

Program:

Community Health Aide Program\n

FT/PT Status:

Part Time\n

Job Responsibilities:

\nManiilaq Association\n5/2026\n

Title:

Administrative Assistant I /

II Pay Grade:

25/26\n

Program:

Community Health Aide Program Status:

Non-Exempt\n

Housing Priority:

None Covered:

Yes\n

POSITION SUMMARY

\nPerforms administrative services for the daily operations including typing, filing and arranging travel. Communicates, assists, and refers as necessary to ensure quality health care to patients is being provided. Maintains village clinic routine. Assists with administrative requests from MHC, City Offices and/or IRAs, maintains office supplies. Participates in interdisciplinary work teams. As initial contact, uses positive attitude to represent the village clinic. Complies with state and regulatory agency requirements. Maintains strict confidentiality in regards to patient information received. Reports directly to Clinic Supervisor or designee.\n

PRINCIPAL DUTIES AND RESPONSIBILITIES

\nPractices excellent customer service at the front desk greeting patients, answering phone calls, taking message, and delivering message to CHA/P's.\nFiles all correspondence, reports, forms and patient charts in accurate location and in an orderly fashion within established timeframes.\nEnters data from the patient registration form to maintain current patient information, and ensuring all consent forms are signed and in place prior to visit.\nEnters appointments in CHA/Ps schedules in villages and notifies patients for appointments.\nPulls all charts as requested by CHA/Ps or appropriate personnel.\nMaintains clinic records and establishes/updates filing systems to ensure the expeditious retrieval of information.\nNotifies and arranges patient travel for Specialist Clinic, Outpatient, Women's Health and Dental appointments.\nAssist clients with correspondence and enrollment applications for Women, Infant & Children and Medicaid services.\nArranges Medicaid travel for patients/clients seeking health care services outside their community according to Maniilaq travel polices and procedures, Contacts VCC prior to authorizations in Anchorage for patients that are Medicaid eligible.\nVerifies eligibility through appropriate channels\nCompletes travel authorizations ensuring that airlines receive the appropriate copy.\nAt times, works beyond normal business hours to arrange travel for emergency patients needing higher levels of care.\nAnnounces and posts health clinic job vacancies every week through posting in public places, VHF announcements, social media, and word of mouth.\nMaintains on-call calendar and keeps track of staffing, visiting providers, and other health serv ices provided at the clinic.\nPerforms Other job-related duties as assigned by Clinic Supervisor.\n

Job Qualifications:

MINIMUM REQUIREMENTS

Administrative Assistant I:

\nHigh School diploma or have GED in hand within 6 months. Experience with computers. Must be able to type well enough to carry out essential job duties. Experience in creating and maintaining filing systems. Ability to deal with people in a friendly manner both in person and on the telephone. Medical terminology or other health-related background desirable.\n

Administrative Assistant II:

\nHigh School diploma or equivalent. One year clerical work experience. Experience with computers and Electronic Health Records required. Experience with travel requisitions required. Must be able to type well enough to carry out essential job duties. Experience in creating and maintaining filing systems and data entry. Ability to deal with people in a friendly manner both in person and on the telephone. Medical terminology or health-related background require.\nOther Job Information (if applicable):\n

DISCLAIMER

\nThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To essential duties and meet the physical demands. 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