Administrative & Bookkeeping Assistant Vertex Insulation, Inc. - Fairbanks, Alaska Vertex Insulation, Inc. is seeking a reliable and organized Administrative & Bookkeeping Assistant to support daily operations in our office. This position assists with bookkeeping, administrative tasks, and general office support in a busy construction office environment. The ideal candidate is dependable, detail-oriented, and comfortable handling a variety of office tasks while helping maintain an organized and efficient workplace. Responsibilities Bookkeeping Support Data entry in QuickBooks Assist with accounts payable and accounts receivable Prepare invoices and maintain organized financial records Assist with basic bookkeeping and documentation General Office Duties Answer incoming phone calls and assist customers Assist with scheduling jobs and estimates Maintain office files and job documentation Help keep office systems organized and up to date Administrative Support Assist with preparation of project paperwork Track job documentation and contractor information Coordinate basic office communications Provide general administrative support as needed Office Technology Support Assist with basic office technology tasks such as printers, scanners, and software updates Help maintain organized digital files and shared office systems Skills & Qualifications Experience with QuickBooks or similar accounting software preferred Strong organizational skills and attention to detail Proficiency with Microsoft Office (Word, Excel, Outlook) Good communication and customer service skills Ability to manage multiple tasks in a busy office environment Ability to work independently and take initiative Comfortable learning and working with office technology and software systems Position Details Full-time position Pay based on experience Training provided for company systems and procedures

Job Type:

Full-time Pay:

$25.00 - $30.00 per hour

Benefits:

Health insurance Application Question(s): Do you currently live in the greater Fairbanks / North Pole area?

Experience:

Customer service: 1 year (Preferred)

Office:

1 year (Preferred)

Bookkeeping:

1 year (Preferred)

QuickBooks:

1 year (Required)

Work Location:

In person