Administrative Assistant

Administrative Assistant at The Hawk Group Administrative Assistant at The Hawk Group in Prudhoe Bay, Alaska Posted in 6 days ago.

Type:

full-time

Job Description:

Position Summary The Ice Road Clerk provides clerical, administrative, and field support for ice road construction, maintenance, and usage activities at Prudhoe Bay. This role plays a critical part in supporting safe, compliant, and efficient winter logistics, including monitoring road usage, tracking vehicle movements, maintaining operational records, and assisting with safety and environmental compliance in remote Arctic conditions. Key Responsibilities Ice Road Operations Support Track and record vehicle traffic (loads, axle weights, permits) on ice roads Maintain ice road access logs, movement sheets, and load restriction documentation Assist Ice Road Supervisors with day?to?day operational coordination Monitor road usage compliance with speed limits, convoy rules, and load restrictions Support ice road opening, closures, and reroutes due to weather or road conditions Documentation & Reporting Maintain accurate daily ice road reports Record incidents, near?misses, and road condition observations Track permits, access approvals, and contractor usage Assist with compiling weekly and end?of?season documentation Safety & Environmental Compliance Support enforcement of HSE and environmental protection requirements Ensure vehicles comply with tundra and ice road travel rules Report environmental concerns, spills, equipment damage, or wildlife interactions Participate in safety meetings, toolbox talks, and Arctic safety briefings Communication & Coordination Serve as a communication link between: Ice road crews Dispatch/logistics teams Field operations and contractors Maintain radio and/or electronic communication with vehicle operators Coordinate with operations during weather delays or emergency situations Arctic & Prudhoe Bay?

Specific Duties Work outdoors and in mobile field offices in sub?zero temperatures Support winter operations during limited daylight conditions Follow Arctic survival, cold?weather PPE, and vehicle safety protocols Adapt to rapidly changing weather, ice integrity, and operational constraints Required Qualifications Education High school diploma or GED required Experience Prior experience in: Oil and gas field operations Logistics, dispatch, or clerical support Alaska North Slope or Arctic environments (preferred) Seasonal or winter operations experience strongly preferred Certifications (Required or Preferred) Arctic or Cold Weather Safety Training (or ability to obtain) First Aid / CPR (preferred) H2S Awareness (preferred)