An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$32.77•$37.99/hour [Union Position Hiring range•Step 1-6]
SCHEDULE
Monday•Friday, 8:00 a.m.•5:00 p.m. The City of Unalaska is accepting applications for the Office Specialist position in the Department of Ports and Harbors. Located in the number one commercial fishing port in the United States, the International Port of Dutch Harbor, Unalaska, Alaska, is a coastal community in the Eastern Aleutian Islands with a multi-cultural population of approximately 4,250 full-time residents and seasonal influxes from multiple commercial fishery operations. The following duties are not intended to serve as a comprehensive list of all employee tasks in this classification. The duties shown are designed to provide a representative summary.
GENERAL DESCRIPTION
Under supervision of the Port Director, this position supports the scheduling, billing, and administrative operations of the City's harbor facilities and airport terminal. This position serves as a primary point of contact for vessel coordination, processes payments and billing for port services, maintains accurate records, and provides general clerical and customer service support to ensure efficient and compliant operations.
KNOWLEDGE, SKILLS & ABILITIES
Excellent customer service, communication, and interpersonal skills with the ability to work effectively with vessel operators, tenants, agencies, and the public. Strong organizational, time management, and attention-to-detail skills with the ability to prioritize multiple tasks and meet deadlines. Experience processing billing, payments, deposits, purchase orders, and maintaining accurate financial and administrative records. Proficiency with Microsoft Office Suite (especially Excel, Word, and Outlook) and the ability to maintain databases, spreadsheets, and electronic records. Ability to coordinate vessel scheduling, maintain harbor records, and interpret tariffs, policies, and procedures; maritime or port operations knowledge preferred. Ability to work independently, exercise sound judgment, maintain confidentiality, and adapt to changing operational priorities.
EDUCATION & EXPERIENCE
High School Diploma or GED equivalent required. Two (2) years of related experience, preferably in administrative and financial support. Other combinations of education and experience that could provide knowledge, skills, and abilities will be evaluated individually.
LICENSES & SPECIAL REQUIREMENTS
Must be at least 18 years of age. Must have or have the ability to obtain a Driver's License within 90 days of hire. Successfully pass a background test, which includes criminal background, professional, and reference checks. Successfully pass a pre-employment drug test. Must be eligible to work in the US; if hired, must complete employment eligibility verification form (I-9) as required by Federal law. Ability to possess a TWIC card would be preferable.
BENEFITS
100% employer-paid medical and dental premiums (employee & dependents) 100% employer-paid basic life/AD&D insurance (employee & dependents) 100% employer-paid LifeMed insurance (employee & dependents) Free Parks, Culture, and Recreation Membership (employee only) Relocation assistance (taxable) up to $7,000, plus airfare for the employee and dependents, if applicable Travel allowance of $2,500 every year on the date of hire after 1st year of employment Longevity bonus beginning on the third (3rd) year anniversary, refer to CBA Personal Leave starting at 16 hours a month 9 Paid Holidays and 4 Floating Holidays per year Eligible for State of Alaska Public Employees Retirement System (PERS) retirement Eligible for 457 Plans with MissionSquare and other Voluntary Benefits Up to 100% tuition reimbursement (must be taken while employed; refer to Title 3)
TO APPLY
Download and complete the required forms found here: Employment Application Forms Submit application package to:
CITY OF UNALASKA
Department of Administration 43 Raven Way, P.O. Box 610 Unalaska, AK 99685 Or by email to HR@Unalaska.gov Questions? Please call us at (907) 581-1252 WE
