Secretary-Special Education

Madison City Schools (AL)

Central Office - Madison, Alabama This job is also posted in Madison City Schools (AL)

Job Details

Job ID:

5894985

Application Deadline:

Posted until filled

Posted:

Aug 20, 2026 5:00 AM (UTC)

Starting Date:

Immediately

Job Description

Qualifications:

High School diploma or GED

Clerical experience preferred

Experience with Google products preferred

Experience with school/special education records

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

FLSA Status:

Non-Exempt

Reports To:

Director of Special Education

Background Check Required:

(Ala. Code §§ 16-22A-5)-Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old. A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks.

Student Safety & Security:

Madison City Schools prioritizes a safe, respectful, and supportive learning environment. Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity. Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law. Compliance with these expectations is a condition of employment.

Required Knowledge, Skills and Abilities:

Organizing and coordinating skills

Knowledge of budgetary process

Knowledge of organizational structure, work flow and operating procedures

Ability to keep business matters confidential

Ability to type 50 words per minute

Proficiency in Microsoft Word, Excel, Access, PowerPoint, Publisher and Internet Information Services.

Ability to deal with people in person and on the telephone in a pleasant and courteous manner

Ability to create, compose and edit written material

Ability to organize materials and maintain accurate records

Ability to distribute documents in an efficient manner

Ability to maintain and establish effective relationships within the workplace

Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment.

Skills in organizing resources and establishing priorities

Knowledge of structure, policies and procedures of a large organization

Ability to coordinate and organize meetings and special events

Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities

Essential Functions:

Serve as a primary point of contact for Special Education

Answer all telephone calls, emails and take messages

Collect and manage mail and faxes in an efficient and effective manner

Establish and maintain databases as required

Prepare reports and assist with projects as necessary

Maintain annual special education budget as necessary

Prepare memorandums and other correspondence as necessary

Maintain applicable electronic databases, files and programs as directed

Maintain confidentiality and follow proper procedures with special education files

Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy

Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up

Maintain all special education program records in compliance with State, Federal and District guidelines

Assist with the organization of the Extended School Year Program

Process mileage, expense claims, invoices and purchase orders for the special education staff/program

Maintain inventory and order all department supplies and equipment

Process all contracts with non-public agencies and specialists providing services for SPED Department

Provide backup coverage for the board receptionist

Other related duties as assigned

This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools.

Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30.

Expected Employment:

240 days/ 8 hrs. (full year)

Evaluation:

According to established Board policies and administrative procedures and guidelines.

Salary Range:

According to Madison City Schools Salary Schedule (Salary based on employment for complete year). Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

For School District information, please click here (Right click and select "Open link in new tab")

For Madison City Schools Salary Schedule, please click here (right click and select "Open in new tab")

Position Type:

Full-Time