Counselman Automotive Recycling is a family-based, Christian-based company seeking a dependable, organized, and highly responsive Operations Assistant to work directly with our Director of Operations. This is a desk-based position within an active automotive recycling facility. The person in this role will help manage recurring operational responsibilities, respond to needs throughout the day, and provide flexible administrative support wherever it is most needed. This is not a position for someone who needs every task assigned one step at a time. We need someone who pays attention, follows through, learns our processes, communicates well, and takes ownership of keeping important responsibilities moving.
SCHEDULE
Part-time position Monday through Friday Anticipated hours are 8:30 a.m.-2:30 p.m. Some flexibility may be available with the daily start and end times
PRIMARY RESPONSIBILITIES
Cancel vehicle titles accurately and promptly Enter stock-ticket records Enter newly purchased vehicles into Powerlink Monitor and respond to sales-team needs communicated by text Monitor and respond to support emails Answer driver-support calls and text messages Answer general support calls Process payments Enter core records accurately Reconcile credit-card transactions throughout the day Maintain organized and accurate electronic records Follow up on incomplete items without repeated reminders Assist the Director of Operations with additional administrative and operational needs as assigned
ADVANCED TECHNOLOGY SKILLS ARE REQUIRED
Please do not apply unless you consider yourself an advanced user of both Mac computers and Google Sheets. These are essential job requirements—not skills that can be learned after starting the position. The successful applicant will be expected to demonstrate advanced Google Sheets and Mac computer skills during the interview and use them effectively beginning on the first day of employment. Applicants must have working knowledge of: Advanced Mac computer navigation and file management Google Sheets formulas and functions Sorting, filtering, formatting, and organizing data Creating and maintaining functional spreadsheets Troubleshooting spreadsheet errors Using spreadsheet programming or automation to make processes more efficient Google Docs and Google Drive Professional email and text communication ChatGPT and similar tools used to improve accuracy and efficiency If you are only comfortable using a cellphone, have limited spreadsheet experience, or require training in the basic use of Google Sheets or Mac computers, this position will not be the right fit. Please carefully consider these requirements before applying so we can respect everyone's time.
WHO WE NEED
The right person will be: Dependable, trustworthy, and responsible Highly organized and attentive to detail Responsive when calls, texts, emails, or operational needs arise Able to shift between tasks without losing track of unfinished work Comfortable working directly with leadership and receiving frequent direction Capable of learning company routines and handling them without constant reminders Able to work independently while communicating regularly Willing to take ownership of a task through completion Professional when communicating with customers, drivers, salespeople, and managers Able to protect confidential customer, payment, employee, and company information Comfortable asking questions when necessary instead of guessing Receptive to correction and able to adjust quickly Interested in supporting the entire operation rather than limiting themselves to a narrow job description
OUR COMPANY VALUES
Counselman Automotive Recycling is a family-based, Christian-based company. Our daily operations are guided by Christian principles, including honesty, integrity, accountability, compassion, service, and treating others with respect. Every team member is expected to conduct themselves consistently with these workplace values when interacting with customers, coworkers, drivers, vendors, and management.
WORK ENVIRONMENT
This is primarily a sit-behind-the-desk position, but it is located inside an active automotive recycling business. Applicants should be comfortable with automotive parts, shop activity, noise, and the occasional presence of dirt or grease. Automotive experience is helpful but not required. Advanced technology skills, sound judgment, accuracy, responsiveness, discretion, and follow-through are essential. If you are someone who takes pride in being the person others can depend on, notices what needs attention, and enjoys helping a busy operation stay organized, we would like to meet you.
Job Type:
Part-time Pay:
$17.00 - $19.00 per hour Expected hours: 30.0 per week
