JOB SUMMARY

\nThe Administrative Assistant position described in this job summary is assigned to Plant Gaston.\nResponsibilities include general administrative support including, but not limited to the following:\nProvide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments\nPerform timekeeping and attendance reports accurately\nProcess employee expense reports for covered and non-covered personnel\nFile; Order office supplies\nCoordinate travel arrangements\nSchedule and coordinate logistics for meetings\nGather data, compile information, and prepare reports\nMaintain departmental record retention\nSupport all plant and department Safety initiatives\nMaintain Client Linc phones including repairs and replacements\nContact for vendor regarding copier/printer repairs\nPrepare expense statements for tool reimbursements for covered employees & boot allowance for all employees\nUpdate Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports\nOrder flowers for sickness or bereavement for departmental time groups\nFMLA contact for departmental time groups\nVerify contractor timesheets by using Tableau and verifying backup documentation\nBackup for all Admin Assistants in other departments\nProvide superior customer service to all internal and external customers

Job Experience & Education:

\nHigh school diploma or equivalent is required\nTwo-year degree or vocational school/certification is preferred\n0ne to Five years' administrative experience required\nSHIPS, PeopleSoft, or other people management software experience preferred\nExtensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required\nAccounts Payable experience is preferred\nExperience with timekeeping systems preferred\nExperience working with union employees in a plant environment is preferred\nExtensive computer experience with proficiency in Microsoft Office applications is required\n

Knowledge, Skills & Abilities:

\nPositive attitude and ethical behavior\nCapacity to properly manage sensitive information and maintain confidentiality\nAbility to make administrative/procedural decisions and judgments\nDetail oriented and multi-tasking ability\nSkilled in organizing resources and establishing priorities\nAbility to create, compose and edit written materials\nAbility to interact well with all levels of employees and management\nEffective written and verbal communication skills\n

Behavioral Attributes:

\nProvide excellent customer service. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers. Take personal responsibility/ownership for assignments to ensure tasks are fully met. Be a team player. Display a commitment to safety and compliance.\n

EEO:

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