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Fayetteville AR VA Medical Center
Secretary
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$37,651 / year median in Arkansas
-2% projected decline
Job Description
The Secretary reports directly to the Associate Medica l Center Director, providing high-level administrative coordination and supporting executive priorities across the organization. This position plays a pivotal role in ensuring the efficient functioning of front-office operations by managing complex calendars, coordinating high-level communications, overseeing office processes, and maintaining seamless workflow across the Executive Leadership team.
Qualifications:
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/09/2026.Time-In-Grade Requirement :
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:Specialized Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:- Experience managing a senior leader's complex calendar, including high-visibility meetings, competing priorities, and confidential engagements across multiple service lines.
- Experience preparing executive-level correspondence, reports, briefing materials, decision memos, and read-ahead packets with minimal direction and high accuracy.
- Experience managing incoming requests, determine priority/urgency, coordinate follow-up with stakeholders, and maintain continuous workflow for an executive office.
- Experience coordinating high-level meetings or events, including agenda development, capturing action items, ensuring completion, and maintaining records in accordance with VA requirements.
- Experience utilizing administrative systems such as (e.g., Outlook, Teams, VHA SharePoint/PowerBI dashboards, routing/approval systems), with the ability to draft, edit, track, and manage documents across multiple platforms.
- Experience handling sensitive and confidential information, applying sound judgment, professionalism, and discretion in support of senior leadership.
- Experience coordinating activities among leaders, service chiefs, HR, finance, and clinical/administrative stakeholders to facilitate smooth executive operations.