LOCATION

WORK

SCHEDULE

Monday-Friday, 7:05am-3:35 pm, 8 Hours per day, 210 Days per school year. The daily schedule may vary depending on the needs of the school.

QUALIFICATIONS

High School Diploma/GED Two years of general office or secretarial experience involving frequent public contact. Successful completion of the pre-employment background checks.

REPORTS TO

Principal

JOB GOALS

The administrative assistant should be able to perform a variety of secretarial and administrative assistant duties to assist the Principal with administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information in support of school operations and activities; provide clerical accounting, attendance and/or health services in support of school operations as assigned.

ESSENTIAL DUTIES & RESPONSIBILITIES

Performs a variety of clerical duties related to student attendance, registrar, accounting and recordkeeping activities as assigned by the position. Provides accurate reporting for daily attendance activities and update attendance data, verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or returning. Receives student enrollments, requests records from schools and Triand, enters and maintains student data in eSchool. Assists parents and students with HAC accounts. Initiates, screens and receives telephone calls; take, retrieve and relay messages as needed; serve as a liaison between the administrator, teachers, APCSI staff, outside agencies, students, parents and the public. Receives visitors; provides assistance or directs to appropriate staff, Exercises independent judgment in resolving a variety of issues; refer difficult issues to the administrator. Composes (independently or from oral instructions, notes or rough drafts) a variety of materials such as interoffice communications, forms, letters, memoranda, bulletins, lists, notices, work orders, requests, agenda items, notices, announcements, purchase orders, requisitions, flyers, schedules and other materials as assigned. Performs a variety of clerical accounting duties in support of school operations as assigned by the position; may collect, receive, process and account for incoming monies; prepare deposits as required. Prepares and maintains a variety of records, logs and reports related to assigned activities; establish and maintain filing systems; review, revise, edit, format and proofread a variety of documents and information. Inputs and updates a variety of data in an assigned computer system. Provides support to the health office as assigned by the position. Operates a variety of office equipment such as a calculator, copier, fax machine, typewriter, computer and assigned software. Receives, sorts, opens and distributes incoming mail, e-mail, packages and materials; prepares outgoing mail and materials for distribution. Communicates positively with students, parents, visitors and staff. Effectively and positively communicates orally and in writing. Maintains a positive attitude and represents the school in a positive manner at all times. 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