Administrative Assistant Animal Nutrition Systems - 2.5 Chandler, AZ Job Details Full-time From $15.15 an hour 2 hours ago Qualifications Office supply management Microsoft Excel Filing Executive administrative support Microsoft Office Administrative experience Attention to detail Organizational skills Clerical experience Critical thinking Full Job Description Administrative AssistantAnimal Nutrition Systems Chandler, AZ Full-Time | Monday-Friday | 8:00 AM-5:00 PM |
In Office Compensation:
To be determined based on the individual, experience & qualifications About Animal Nutrition Systems Animal Nutrition Systems is an established company serving customers in the agricultural & animal nutrition industry. We are a growing company with high standards and a workplace built around autonomy, accountability, critical thinking, professionalism & follow through . We hire adults and treat people like adults. We give people room to think, solve problems, make decisions within their authority & take ownership of their work. With that autonomy comes responsibility for the quality of your work, your communication & the outcomes you own. We believe in high autonomy, high accountability, low micromanagement & proactive communication . About the Role We are looking for an Administrative Assistant who takes ownership, thinks ahead & genuinely likes being the person who keeps things organized and moving. This position supports our customers, office, operations teams & management. You will communicate with customers and vendors, assist with orders and scheduling, maintain accurate records, coordinate information across departments & provide day-to-day administrative support. This role is more than completing a list of tasks. We need someone who notices what needs attention, understands how their work affects other people, follows things through to completion & communicates before something becomes a problem. What You'll Do Answer and direct incoming phone calls & assist customers with questions Receive and process customer orders by phone, email & other approved methods Enter and maintain orders, schedules & customer information in company systems Coordinate and maintain delivery schedules Communicate with customers regarding orders, scheduling & requests Coordinate with internal departments to keep customer and operational needs moving Assist with order changes, schedule adjustments & follow up Prepare and send reports, documents, invoices & correspondence Maintain accurate and organized electronic & physical records Assist with accounting and administrative documentation Assist with purchasing & maintaining office supplies Prepare customer communications & company announcements Provide administrative support to management & other departments Help document processes and keep information organized, current & accessible Assist with special projects & changing business needs Identify problems, ask questions when needed & help find solutions What It Means to Work at ANS We have high expectations for the people who work here. We expect you to think beyond the task in front of you. Understand why it matters, who is depending on it, what comes next & what could prevent it from being completed successfully. When something is assigned to you, own it from beginning to end. Clarify what you need, establish expectations, execute accurately & close the loop when it is complete. If circumstances change, communicate before there is a surprise. We value people who notice things. If something needs attention, bring it forward. If you see an opportunity to improve a process, say something. If you can solve a problem within your authority, solve it. If you need help or a decision outside your authority, escalate it. Accuracy matters. Details matter. Timeliness matters. Communication matters. Customer impact matters. We expect people to check their own work, keep information organized, follow established processes & understand how their responsibilities connect to the rest of the business. Mistakes should be communicated quickly and addressed directly. We expect ownership, correction & prevention. ANS is a growing and changing business. Systems, technology, processes & responsibilities will evolve. We expect curiosity, adaptability & a willingness to learn. We work collaboratively and professionally. We communicate directly, share information others need & address issues through the people who can resolve them. You should not need to be micromanaged to perform at a high level. What We're Looking For We are looking for someone who: Takes ownership of responsibilities from beginning to end Is exceptionally organized & detail oriented Thinks ahead instead of only reacting to what is immediately in front of them Communicates proactively, clearly & professionally Follows through without requiring repeated reminders Understands priorities and communicates when priorities compete Checks their own work for accuracy Uses good judgment and understands when to make a decision versus when to escalate Is comfortable researching, learning & figuring things out Adapts to new systems, technology, processes & changing business needs Notices inefficiencies and opportunities for improvement Maintains confidentiality and handles sensitive information with discretion Represents ANS professionally with customers, vendors & coworkers Takes feedback seriously and applies it Takes pride in being dependable and producing high quality work Qualifications Previous administrative, office, customer service or data entry experience preferred Proficiency with Microsoft Outlook, Word & Excel Strong written & verbal communication skills Strong attention to detail & organizational skills Ability to maintain confidentiality when handling company, employee & customer information Ability to learn new software and systems Ability to work independently while communicating effectively with a team Ability to manage changing priorities while maintaining accuracy & follow through
Position DetailsLocation:
Chandler, Arizona Schedule:
Monday-Friday, 8:00 AM-5:00
PM Position:
Full-Time, In Office Compensation:
To be determined based on the selected candidate's experience, qualifications & the value they bring to the role. We are looking for someone who wants responsibility, not just a job. If you take pride in being trusted, being counted on & knowing that your work matters to the people around you, we want to hear from you.
Pay:
From $15.15 per hour Expected hours: 40.0 per week
