Job Title:

Administrative Assistant Department:

Operations Reports To:

Community Manager FLSA Status:

Non-Exempt, Hourly This position will provide support to two communities located in Peoria, AZ (85345) and El Mirage, AZ (85335) throughout the workweek. The ability to travel between both communities is required. Candidates must have a valid driver's license and reliable transportation . Essential Duties and Responsibilities include the following. Other duties may be assigned. Prepare spreadsheets, reports, meeting agendas, and correspondence. Maintain digital and physical filing systems. Use designated software required for booking and rental management. Collect and checks where applicable. Ensure customer service and satisfaction. Track important deadlines, compliance items, and reporting dates. Coordinate calendars and schedule meetings, appointments, and trainings. Support regional audits, inspections, and operational reviews. Follow up with vendors and ensure timely document submissions. Assist with onboarding and document collection for new employees. Maintain confidentiality in handling sensitive resident and employee data. Provide regular administrative updates to the Community Manager. Performs other duties, as needed. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance is required. Other Skills and Abilities Provide high-level administrative support to the Community Manager, ensuring consistent documentation, scheduling, and coordination of office operations. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit for long periods of time; walk; and talk or hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role typically involves working at a desk using a computer for extended periods and interacting regularly with staff, management, and external contacts via phone, email, and in-person. The pace can vary from steady to fast, particularly during deadlines or peak activity periods. The position may require multitasking and shifting priorities in response to evolving organizational needs.

Pay:

$18.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person