Healthcare Administrative Assistant Artisan Primary Care Sun City, AZ Job Details Full-time $20.50 - $22.50 an hour 8 hours ago Benefits Opportunities for advancement Qualifications Microsoft Excel Microsoft Outlook Administrative experience Documentation tools Healthcare privacy protection Typing Associate's degree Medical terminology Full Job Description Healthcare Administrative Assistant - Practice Operations Job Summary We are seeking a highly organized, dependable, and proactive Healthcare Administrative Assistant to support the daily administrative and operational needs of a growing medical practice. This position is designed for a recent graduate with an associate or bachelor's degree in healthcare administration, health services management, or a related field. Prior healthcare experience is welcome but is not required. The ideal candidate is detail oriented, comfortable managing multiple priorities, and interested in developing a long-term career in healthcare operations. The position provides exposure to several areas of medical practice administration. Responsibilities and opportunities for advancement may expand over time based on performance, capabilities, and the needs of the practice. Responsibilities Coordinate provider schedules, facility visit calendars, patient requests, and daily staffing needs. Communicate professionally with patients, families, facility staff, healthcare providers, and outside organizations. Answer, document, route, and follow up on phone calls, messages, and administrative requests. Enter and update information accurately in the electronic health record and other practice systems. Maintain organized patient rosters, schedules, reports, logs, correspondence, and internal trackers. Monitor open administrative tasks and help ensure they are completed or directed to the appropriate team member. Assist with obtaining medical records, hospital documents, laboratory reports, and other information needed for patient care. Support insurance verification, prior authorization, billing, and documentation workflows as assigned. Assist with employee scheduling, attendance records, timekeeping, leave tracking, and coverage coordination. Support employee onboarding and maintain required personnel and administrative records. Monitor office and clinical supply needs and coordinate routine orders. Maintain calendars and records related to licenses, renewals, deadlines, and other practice requirements. Prepare operational reports and summaries for practice leadership. Help document workflows and identify practical ways to improve efficiency, communication, and accountability. Assist with the implementation and testing of scheduling, communication, and practice operations tools. Handle patient, employee, and business information with professionalism and confidentiality. Provide additional administrative and operational support as practice needs evolve. Required Qualifications Associate or bachelor's degree in healthcare administration, health services management, or a closely related field. Recent graduates are encouraged to apply. Strong organizational skills and close attention to detail. Excellent written and verbal communication skills. Strong follow-through and the ability to keep track of multiple open tasks. Proficiency with Microsoft Word, Excel, Outlook, email, calendars, and basic office technology. Ability to learn electronic health records and other practice systems. Ability to prioritize responsibilities and respond appropriately when needs change. Professional judgment and the ability to maintain confidentiality. Dependability, maturity, accountability, and a positive approach to problem-solving. Preferred Qualifications Coursework or internship experience related to healthcare administration, medical office operations, healthcare finance, human resources, or health information management. Familiarity with medical terminology, health insurance, electronic health records, or healthcare billing. Experience coordinating schedules, maintaining records, preparing reports, or working with patients and healthcare professionals. Interest in medical practice operations and future leadership responsibility. Growth Opportunity This position offers exposure to scheduling, staffing, patient service, administrative coordination, compliance tracking, and medical practice operations. Employees who demonstrate strong performance, sound judgment, leadership ability, and continued professional growth may be considered for expanded operational responsibilities or future practice leadership opportunities.

Pay:

$20.50 - $22.50 per hour Expected hours: 40.0 per week

Education:

Associate (Required)

Work Location:

In person