Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, including bilingual abilities, to serve diverse needs effectively. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture. Mon-Fri 8:30am-5:00 pm Duties Obtain authorizations for bariatric workup-psych, , cardiac, pulmonary,etc. Obtain authorizations for CT, MRI, Ultrasound, etc) Monitor pending authorizations-once approved, send to patient. Verify eligibility and benefits for surgery Review daily schedules for orders Request testing and clearances for workup Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette Operate multi-line phone systems, handle incoming calls, and route inquiries efficiently Maintain organized filing systems, both physical and digital, including data entry and document proofreading Utilize Microsoft Office Suite and Google Workspace tools for correspondence, scheduling, and report creation Oversee calendar management for executives or team members, coordinating meetings and appointments with precision Provide customer support through courteous communication and prompt resolution of inquiries or issues Perform clerical tasks such as photocopying, faxing, mailing, and inventory management of office supplies Assist with bookkeeping activities using QuickBooks or similar accounting software when needed Support office management tasks including organizing files, managing office supplies inventory, and maintaining a clean workspace Handle medical or dental receptionist duties if applicable, including patient check-in and appointment scheduling Experience Proven office experience with a strong background in administrative support roles Prior clerical experience demonstrating proficiency in data entry, filing, proofreading, and document management Familiarity with QuickBooks accounting software and Google Workspace applications (Docs, Sheets, Calendar) Experience managing multi-line phone systems and providing excellent phone etiquette in a professional setting Bilingual skills are highly desirable to effectively communicate with diverse clients and team members Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Demonstrated customer service expertise with a friendly demeanor and problem-solving abilities Knowledge of medical or dental receptionist duties is a plus but not required Personal assistant or office management experience will be considered an asset Join us as an Administrative Assistant and become an integral part of our energetic team! Your dedication will help us deliver outstanding service while fostering an organized and positive workplace environment. We value proactive individuals who thrive on multitasking and excel at supporting both internal teams and external clients. This paid role is perfect for someone eager to grow their administrative career in a lively setting that appreciates enthusiasm, professionalism, and attention to detail.

Pay:

$25.00 - $30.00 per hour

Work Location:

In person