A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
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Where is the work:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires. What's in it for you: Trane has a new exciting opportunity to join our organization as a Project Administrator in our Brea, CA Service group. Under moderate supervision, this position works closely with Project Manager(s), and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. From project award through close-out, portfolio includes multiple projects at different stages of completion. You will be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.
What you will do:
Follow establish standard work and processes, utilizing several enterprise systems. Coordinate the transition of projects from Sales to Operations within enterprise business systems. Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services. Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors. Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing. Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc. Reviews billing backlog and coordinates/communicates with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.
What you will bring:
High School diploma or GED and up to two (2) years of related experience and/ or training; or equivalent combination of education and experience. Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team. Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement. Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment. Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset. Construction law and regulation knowledge is an asset. Familiarity with the operation of HVAC Systems preferred not required. Flexibility to work overtime/ weekends, as required.
Annual Base Salary Range or Hourly Base Pay Range:
$63,491.66 - $89,214.99
Compensation Type:
Exception Hourly Incentive Eligible:
No Sales Commission Eligible:
No Disclaimer :
We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status. Thrive at work and at home: Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE
DARE TO CARE!
Family building benefits include fertility coverage and adoption/surrogacy assistance. 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution. Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave. Educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer:
Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.
Safety Sensitive Role:
No The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening. We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
