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Amada America, Inc.

Sales Administrative Assistant

Entry-Level JobVerifiedNo experience needed

Career Insights for Office / Administrative Assistant (General)

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$50,177 / year median in California

-12% projected decline

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Job Description

Sales Administrative Assistant Amada America, Inc. - 3.5 Buena Park, CA Job Details $24 - $25 an hour 1 hour ago Qualifications Office supply management Serving Report preparation Correspondence management Office activity coordination Serving clients Phone communication DocuSign Word processing Writing skills Customer order taking Budget monitoring Filing Mail distribution Store opening/closing procedures Sales quoting Fax machines Mail management Desktop applications Office supply ordering Document review Facilities maintenance customer service Telephone systems Mail processing E-signature software Productivity software Faxing Budget tracking Physical document handling Communication skills Full Job Description Working with minimal amount of supervision, handles various clerical and administrative type duties, including mail and messages, duplicating, filing, word processing, fax equipment and more as needed for the both the Sales and Service Departments.
ESSENTIAL FUNCTIONS
Utilizes office software applications in the performance of a variety of administrative activities, including, letters, memorandums, documents, statements, orders, and/or reports. Play an extensive role in order processing (Edoc's) including: file initiation & setup, document verification, customer interation. Requires a high degree of knowledge of Amada's product offerings. Prepare machine quotations for salesmen and customers. Answers telephones, provides information, and distributes messages. Establishes and maintains files and records. Opens, and routes incoming mail. Prepares special reports under general guidance. Assists Sales and Service with administrative support for assigned regions/departments. Carries out duties relying on own initiative and independent actions Performs other related duties as assigned by department management.
NON-ESSENTIAL FUNCTIONS
May perform and/or assist with various office administration activities, such as: Maintain office supplies. Preparing/serving coffee or beverages for clients and guests. Opening/closing the office(s). Coordinating facility maintenance activities. Tracking of department/office budget and petty cash account. SKILLS Excellent communication skills (verbal and written). Detailed-oriented. Familiar with DocuSign
PAY RANGE
$24.00-$25.00 REPORTING
RELATIONSHIP
Regional/Divisional Manager
SUBORDINATE STAFF
None
KNOWLEDGE
Familiar with Microsoft Office preferred TRAVEL Very little travel
WORKING CONDITIONS LIFTING
Average Weight:
25 lb.
Frequency:
Daily Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.