Job Summary A mission-driven nonprofit organization in Burbank, CA is seeking an Administrative Assistant to provide full-time administrative and operational support across multiple departments. This direct hire opportunity is ideal for an organized, detail-oriented professional with 1 to 2 years of administrative support experience who enjoys supporting meaningful community-focused work. The Administrative Assistant will work closely with the Executive Director and core staff to help keep daily operations running smoothly across finance, HR, communications, development, programs, events, and volunteer coordination. This role offers strong exposure to nonprofit operations, supportive leadership, positive teamwork, and the opportunity to contribute to programs that expand access to quality music education for children. Key Responsibilities

• Support day-to-day office operations, including phone coverage, visitor reception, mail, calendars, scheduling, errands, data entry, office projects, and supply inventory.
• Provide administrative support to the Executive Director, including calendar management, meeting coordination, agendas, notes, and event-related logistics.
• Assist with finance, human resources, development, and operational tasks, including documentation, reports, vendor coordination, and process improvement support.
• Support fundraising, board, community, and organizational events through registration, check-in, raffle and auction support, refreshments, donor correspondence, and logistics.
• Assist with communications tasks, including website updates, marketing materials, internal communications, donor thank-you correspondence, social media support, and communications tracking.
• Help coordinate volunteer processes, including recruitment support, onboarding, scheduling, event coverage, and day-to-day volunteer communication. Compensation and Benefits

• Salary:

  $45,000 to $50,000 per year.
• Job type: Direct hire.

• Schedule:

  Full-time, non-exempt position.

• Location:

  Burbank, CA. Required Qualifications and Skills
• Support administrative operations across office management, finance, HR, communications, programs, development, events, and volunteer coordination.
• Manage Executive Director scheduling, meeting preparation, calendars, notes, and administrative follow-up.
• Coordinate event logistics, donor support tasks, volunteer scheduling, vendor communication, and internal project support.
• 1 to 2 years of administrative assistant, office assistant, administrative support, or related experience.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and requests.
• Professional communication skills with the ability to interact with staff, vendors, donors, volunteers, parents, schools, and community partners.
• Proficiency with general office technology, calendars, email, databases, documents, spreadsheets, and web-based administrative tools.
• Strong attention to detail for data entry, correspondence, reporting, documentation, and event support.
• Ability to maintain confidentiality and handle sensitive administrative, financial, donor, and HR-related information appropriately.
• Collaborative, proactive, flexible, and service-oriented approach to supporting a mission-focused nonprofit team. Preferred Qualifications
• Experience working in a nonprofit, education, arts, music, community programs, or charitable organization environment.
• Experience supporting fundraising events, donor communications, volunteer coordination, or community outreach.
• Familiarity with website updates, social media support, donor databases, intranet tools, or communications analytics.
• Interest in educational equity, youth programs, community engagement, or access to music education.

Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.