personal assistant, driver

personal assistant, driver Calabasas, CA Job Details Full-time $24.39 - $29.38 an hour 1 day ago Qualifications Google Workspace Microsoft Excel Microsoft Outlook Phone communication DocuSign Adhering to traffic regulations Executive administrative support Transcription Driver's License Task prioritization QuickBooks Data entry Organizational skills Transportation planning Multi-line phone systems Typing Clerical experience Office management Proofreading Travel scheduling Google Calendar Communication skills Personal assistant experience Passenger safety Entry level File organization Progress tracking (project management tasks) Client interaction via phone calls Full Job Description Job Summary We are seeking an energetic and highly organized Personal Assistant and Driver to support executive leadership with a diverse range of administrative and logistical responsibilities. This dynamic role combines personalized administrative support with professional driving duties, ensuring smooth daily operations and seamless scheduling. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently while maintaining a positive attitude. This paid position offers an exciting opportunity to be an integral part of a fast-paced, professional environment where your organizational skills and proactive approach will make a meaningful impact. Responsibilities Provide comprehensive personal assistance to executives, including managing calendars, scheduling appointments, and coordinating meetings using tools like Microsoft Outlook Calendar and Google Workspace. Safely operate company vehicles for daily transportation needs, including commuting, errands, and special events, adhering to all traffic laws and safety protocols. Plan and coordinate events or travel arrangements, including booking accommodations, transportation, and preparing itineraries. Handle administrative tasks such as data entry, filing, document proofreading, transcription, bookkeeping using QuickBooks, and managing correspondence via email or phone with professional etiquette. Support office management duties including front desk responsibilities, managing multi-line phone systems, maintaining office supplies, and organizing files for easy retrieval. Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of assigned tasks. Perform clerical duties such as typing reports, proofing documents, managing office records, and supporting customer service interactions to ensure a welcoming environment. Requirements Proven experience as a personal assistant or executive administrative support role with demonstrated organizational skills. Valid driver's license with a clean driving record; experience operating various vehicle types preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace applications (Gmail, Calendar), and familiarity with office management software like DocuSign. Strong communication skills with excellent phone etiquette and customer service orientation. Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail. Experience with bookkeeping tools such as QuickBooks and basic data entry skills. Exceptional organizational skills with the ability to prioritize tasks effectively. Comfortable working independently with minimal supervision; proactive problem solver. Physical ability to perform driving duties as well as light administrative tasks; flexibility to adapt to changing priorities. This role is ideal for motivated individuals who thrive on variety and enjoy supporting others through their organizational talents combined with safe driving practices. Join us to become a vital part of a dedicated team committed to excellence in both personal assistance and professional service!

Pay:

$24.39 - $29.38 per hour

Work Location:

In person