Administrative Assistant

Administrative Assistant Campbell, CA Job Details Full-time $50,000 - $65,000 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Office supply management Report preparation Record keeping Google Workspace Correspondence management Teamwork Sales reporting Mapping using GIS Vendor management Sales Inventory management DocuSign Workflow management (operations management method) Greeting customers Process improvement Microsoft Office Customer inquiry handling Real Estate Broker Administrative experience Schedule management Attention to detail Dropbox Data entry GIS software CRM system proficiency Productivity software Office management Communication skills Facilities maintenance Entry level Progress tracking (project management tasks) Under 1 year Time management

Full Job Description Administrative Assistant Company:

The Econic Company Employee Type:

Full time

Experience:

1+ Years (real estate experience preferred) About Us We are a bespoke commercial real estate firm, focused on building a strategic team of individuals who want to make an impact on the Bay Area retail market. We want people who are highly driven, dedicated to their growth and committed to excellence. Our goal is to create a culture whereby all roles are equally respected and critical to the success of the entire team. If you think you fit this bill, then we invite you to read on! Position Overview As an Administrative Assistant at The Econic Company, you will be the heart of our operations, supporting both the company and sales team. This role is highly dynamic, covering administrative operations, office management, marketing coordination, and client support. The ideal candidate is proactive, detail-oriented, and adaptable, with the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Commercial Real Estate (CRE) Support

• Partner with the CRE sales team to support daily operations.
• Prepare and coordinate broker tour books.
• Use mapping tools (Google Maps, ESRI, Placer.ai) to create property maps.
• Conduct site visits to install lockboxes, open spaces for tours, and manage signage.
• Draft and format LOIs, disclosures, signage requests, and other templates.
• Perform document comparisons and consolidate redlines. Administrative Operations
• Maintain accurate records across OneDrive, Dropbox, RealNex CRM, and Commercial Edge.
• Manage DocuSign workflows: spot-check, create signing orders, and ensure timely execution.
• Distribute and log executed documents.
• Schedule meetings, reserve conference rooms, and arrange transportation.
• Professionally interface with clients and respond to inquiries. Signage Coordination
• Manage signage requests, updates, installations, and removals with vendors.
• Track timelines, approvals, and installations; confirm with photos and maintain inventory.
• Oversee window sign inventory, including check-outs, removals, and reuse tracking. Marketing & Listings Support
• Coordinate listings on CoStar, LoopNet, and Crexi.
• Request uploads, update brochures, and manage Silver Listings.
• Run reports (traffic counts, void analysis, tenant rankings). Data Entry & Reporting
• Draft and enter vouchers into Commercial Edge with documentation.
• Audit and enter comps; maintain and report sales volume data.
• Support weekly internal reporting.
• Maintain company lists and CRM data. Office Management & General Support
• Maintain office supplies, kitchen, plants, and workspace.
• Coordinate with building management for repairs and maintenance.
• Greet and assist visitors, clients, and team members.
• Handle mail, packages, and vendor lists.
• Partner with internal teams to improve workflows and implement best practices. Qualifications
• 1-2 years supporting a sales team or experience as an office administrator/assistant (real estate experience a plus, but not required).
• DRE Broker Salesperson license a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail and problem-solving ability.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to quickly learn new applications.
• Strong written and verbal communication skills.
• Team-oriented with the ability to work independently.
• Flexibility to adapt to changing priorities.
• Discretion and integrity when handling confidential information.
• Commitment to meeting deadlines and producing quality work.

About us The Econic Company was born of a singular goal: to bring a specialized and bespoke retail real estate experience to both landlords and tenants against an ever-changing retail and economic landscape. Our principal and founder, James Chung, is a 20-year veteran of the commercial real estate community and is a highly regarded retail broker nationally. Retail is an integral part of all our communities and directly impacts the human experience on how we shop, live and engage with our surroundings. The way we see it, a storefront is a "living organism" - from its impact on jobs, supply chains, and the community around it. We view our roles as connectors and place-makers, and we relish the opportunity to curate some of the most unique, engaging retail environments in the country. We focus on service, not fees, regardless of deal size, and we like to think of ourselves as retail's version of "traffic engineers": we bring boots-on-the-ground know-how to every deal, because we're on the streets watching what's happening, We know who's in the market, and why they're doing it - and that gives our team a unique edge to consult at a very high level and to communicate how market conditions are changing. At the Econic company, we take our discipline very seriously. We have a direct impact on that landscape, and we have a responsibility and a duty to landlords, tenants, and ultimately end users and consumers to do our jobs well. We are grateful for our role in shaping the retail landscape - and we take nothing for granted. www.theeconiccompany.com

Pay:

$50,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person