Office Assistant Law Offices of Paul Horn Cerritos, CA Job Details Full-time $25 - $30 an hour 1 hour ago Benefits Health insurance 401(k) Paid time off Qualifications Computer operation Microsoft Outlook Phone communication Computer literacy Spreadsheets Word embeddings Administrative experience Organizational skills Telephone systems Multi-line phone systems Clerical experience Physical document handling Technical Proficiency File organization Office phone management Quality data entry Office record organization Full Job Description Job Summary We are seeking a proactive and organized Office Assistant to join our dynamic team! If you are a motivated person—motivated to learn, motivated to make more money, motivated to pick up new skills, motivated to work at a professional level, and motivated to learn from others—this is the perfect role for you. We are fully willing to train the right individual in this great work environment. Your earning potential and growth are completely in your hands; solid compensation increases and upward mobility are directly tied to your willingness to learn, take on more tasks, and move up the ladder.

Responsibilities Front Desk:

Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy.

Data Entry:

Handle data entry tasks accurately using productivity software such as Microsoft Office, CLIO, and word processing tools.

Filing Systems:

Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records.

Scheduling:

Assist with calendar management and scheduling appointments for clients.

Customer Service:

Provide exceptional customer service by responding promptly to inquiries via phone or email, supporting client communication efforts.

Office Maintenance:

Support office management tasks such as ordering supplies, maintaining office equipment, and coordinating maintenance requests.

Clerical Support:

Perform general clerical duties including copying, scanning, faxing, and preparing documents for meetings or reports.

Requirements Bilingual:

Preferably bilingual in English and Spanish.

Core Skills:

Proven office experience with strong organizational skills and attention to detail.

Software Literacy:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software.

Tech-Savvy:

Excellent computer literacy including data entry, file management, and document processing skills.

Communication:

Strong phone etiquette with the ability to manage multi-line phone systems efficiently.

Time Management:

Demonstrated time management skills with the ability to prioritize tasks effectively. Experience (Preferred): Previous clerical or administrative experience supporting front desk operations or customer service roles is preferred.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person