An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
The Financial Services Department is looking for two highly energetic and motivated self-starters to provide clerical and customer service at City Hall. The Clerical Assistants serve as the first point of contact for residents and visitors, both in person and by telephone, and play an important role in delivering quality public service. Working for the City provides an opportunity to contribute to the community while gaining experience in local government and public service. Clerical Assistants work in a collaborative, professional environment where excellent customer service and teamwork are valued.
Would you like to:
Make a meaningful impact by serving your local community. Work in a professional, team-oriented environment. Gain valuable public service and customer service experience. Build office, communication, and administrative skills. Enjoy a predictable part-time schedule with no evenings or weekends. If you answered these questions with YES , consider applying to join the Financial Services Department as their next Clerical Assistant.
SUPPLEMENTAL RECRUITMENT INFORMATION
Candidate applications will be screened for minimum qualifications as well as against the pool of qualified applicants who apply. Successful candidates will be invited to attend a panel interview. Dates for recruitment processes are subject to change. Recruitment will close after 250 applicants are received. All candidates will be notified of their standing in the recruitment process via email.
OPEN DATE
August 4, 2026
CLOSE DATE:
After 250 applications are received
INTERVIEWS
August 27 , 2026 The Clerical Assistant will perform a variety of specialized and responsible administrative, clerical, and receptionist duties for residents and visitors to City Hall.
Typical responsibilities include:
Greeting residents and visitors and responding to routine inquiries. Answering a high volume of telephone calls and directing callers to the appropriate department or staff member. Accepting over-the-counter payments and handling cash transactions. Preparing routine correspondence, documents, and spreadsheets. Receiving, sorting, and distributing incoming and outgoing mail. Performing clerical duties such as typing, filing, maintaining records, and recording information. Providing administrative support to City staff. Performing mathematical calculations of average difficulty. Preparing customer service correspondence and other documents as assigned. Serving as an information resource for residents, visitors, and City staff.
ADDITIONAL POSITION INFORMATION
Part-Time - 25 Hours per Week Choose from one of two shifts: Monday-Thursday | 7:00 a.m. - 1:00 p.m. Monday-Thursday | 12:00 p.m. - 6:00 p.m. These positions are not eligible for benefits.
Education:
Qualified applicants must have completed 12th grade or equivalent GED and have some college-level business courses.
Experience:
One year of office work experience.
Licenses and Certifications:
A valid California Class C Driver's License and an acceptable driving record at the time of appointment and through employment are required. For a comprehensive list of duties and requirements, review the job description
HERE THE COMMUNITY
Located 30 miles east of downtown Los Angeles on the lower slopes of the San Gabriel Mountains, Claremont is best known for its tree-lined streets, historic buildings, world-renowned colleges, and award-winning school system. Claremont provides the charm of a New England town within comfortable driving distance of major Southern California attractions, sports stadiums, and the Ontario International Airport. Sunset magazine described Claremont in this manner, "College towns like this one may be commonplace on the East Coast, but Claremont, 30 miles east of downtown Los Angeles, stands out as a singular example in Southern California." Metrolink Rail Authority also named Claremont a Preferred Destination Point. The City has a population of 36,000 people calling Claremont their home. Within the City's 14.14 square miles, Claremont has 24 City-owned parks and sports fields, with 2,555 acres of public parkland, of which 1,769 is wilderness. Claremont has over 25,000 City trees and has been a winner of the National Arbor Day Association's
TREE CITY USA
award for 38 years. Claremont's success is not accidental, but the result of a long tradition of creating and encouraging community cooperatives and involvement in civic affairs, which has also worked successfully in the areas of business and economic retention and development. The City of Claremont exemplifies the quality of a model city and is viewed and respected as a leader in local government.
REASONABLE ACCOMMODATION
The City of Claremont is committed to providing reasonable accommodation to applicants as required by the Americans with Disability Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process or in the performance of their duties must specify the accommodations needed, in writing, at the time when the employment application is submitted.
EQUAL OPPORTUNITY EMPLOYER
The City of Claremont is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.
