Administravtive Assistant

PrideStaff is currently seeking an Administrative Assistant a manufacturing company located in Colton, CA. This position has potential for hire. Please see job requirements below to be considered.

Pay Range:

$19.00 to $19.50

Shift:

Monday through Friday, 8:30 a.m. to 4:30 p.m.

Key Responsibilities:

• Answer and manage incoming emails and phone calls in a professional and timely manner
• Communicate effectively with vendors, reps, and internal team members
• Prepare and process requests for quotes by gathering specifications, artwork, analyzing samples, and related details
• Maintain organized records, files, and documentation
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Perform accurate measurements using a tape measure when needed
• Log Samples by taking photos, measuring, and recording specifications (including paper types , print colors, print coverage, cut/style, etc. ), then properly storing them in designated warehouse location
• Set reminders and manage calendars for meetings, deadlines, and follow-ups
• Takes ownership of tasks from start to completion and ensures nothing falls through the cracks.
• Ability to help prioritize incoming requests and protect executive time by filtering and escalating appropriately.
• Follow up on pending tasks, quotes, and communications to ensure timely completion
• Learn and understand company products to better support daily operations and customer inquiries
• Ask questions and seek clarification when needed to ensure accuracy and efficienc y
• Provide direct daily support to the Company President, including helping coordinate priorities, schedule flow, and meeting readiness
• Anticipates needs in advance, prepares materials ahead of meetings, and helps ensure the executive is always prepared and on schedule.
• Must handle sensitive business information with a high level of discretion and professionalism.
• Actively support daily executive movement and scheduling such as ensuring attendance at meetings, providing reminders, and assisting with transitioning between tasks
• Exercise strong judgment in escalating questions efficiently rather than delaying decisions or spending excessive time troubleshooting independently when input is needed

Qualifications:

Bilingual in English and Spanish a plus Strong organizational and multitasking skills Excellent verbal and written communication skills Professional phone and email etiquette Proficiency in Microsoft Word, Excel, and Outlook Strong attention to detail Ability to effectively manage time, priorities, and shifting deadlines in a fast-paced environment Reliable, punctual, and patient Eagerness to learn company products and processes Proactive mindset with strong initiative and follow-through Willingness to ask questions and take initiative when unsure Demonstrates high energy, adaptability, and a strong desire to learn and grow with the role and the company Previous administrative experience required Previous experience working with different paper types (e.g., kraft, kraft and white, etc.) is a plus Compensation / Pay Rate (Up to): $19.00 - $19.50 Per Hour