Administrative Assistant

Job Description:

The Administrative Assistant provides general support for office management while serving as a primary point of contact for the office. This role responds to inquiries from the public, customers, visitors, and other stakeholders, providing information about the establishment's activities and directing individuals to the appropriate departments, offices, or staff members within the organization. This is a part-time role that reports in person for 20 hours each work week.

Work schedule:

4 hours shifts, 5 days a week (Negotiable)

Duties/Responsibilities:

The Administrative Assistant shall be responsible for, but not limited to, the following: Serve as the main receptionist during business hours, answering incoming calls and routing them to the appropriate personnel Greet and welcome guests at the front desk, and notify employees when their visitors arrive Receive, sort, and distribute incoming mail and packages daily (including FedEx, UPS, and standard mail), sign for deliveries, and prepare outgoing mail for pickup Power on office televisions each morning and verify slideshows are running properly Keep the reception area, conference rooms, and kitchen clean and orderly throughout the day, including watering office plants • Coordinate repairs and maintenance for office equipment such as phones, printers, and televisions Serve as point of contact for office vendors (cleaning services, water service, IT vendors, pest control, etc.) Order general supplies for the office and manage office inventories, including building access credentials, kitchen supplies, business supplies, and restroom supplies Schedule and coordinate meetings, including booking conference rooms, sending calendar invites, and providing basic technical support to ensure meeting technology is functioning Coordinate and order catering for monthly employee luncheons Assist with coordination of annual company events Post announcements to internal communication channels Book hotel accommodations and manage cancellations or changes requiring immediate attention Support Human Resources with employee onboarding Manage workstation setup for new employees, including laptop inventory tracking Provide general administrative support Report to work at the scheduled time, maintain regular attendance, and consistently work the full duration of scheduled shifts Perform all other duties as assigned by management Knowledge/Skills/Abilities Excellent customer service skills Proficient with Microsoft 365 office Proper telephone etiquette Demonstrates the ability to multi-task effectively Education/Training High School Diploma or GED Prefer previous experience in an office environment Valid Driver's license and reliable transportation

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit for long periods of time. The employee is occasionally required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl, and navigate job site terrain. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Work Environment:

The work environment characteristic described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee performs the essential functions of this job indoors, the noise level in the indoor work environment is usually moderate. The employee must be willing to work outdoors in all weather conditions with exposure to potentially hazardous conditions and potentially loud to moderate noise levels.

Pay:

$22.00 - $25.00 per hour

Work Location:

In person