An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
•2.6 Corona, CA Job Details Full-time $93,600•$114,400 a year 4 hours ago Qualifications Contract review Contract law compliance support experience Regulatory compliance Contract interpretation Executive administrative support Contract management experience in healthcare Contract drafting Clinical confidentiality policies Board relations Full Job Description Sr. Executive Assistant•
Contract Administrator Location:
Corporate Office Department:
Executive Office Reports to: Corporate Chief Executive Officer / Chief of Staff /
Corporate Chief Medical Officer Status:
Full-Time | Exempt
SUMMARY KPC
Health is seeking an experienced, highly organized, and professional Executive Assistant•Contract Administrator to provide executive-level administrative, legal, and operational support to senior leadership in a dynamic healthcare environment. This role serves as a trusted partner to executive leadership, supporting strategic initiatives, corporate governance, contract administration, and executive operations across a multi-hospital healthcare system. The ideal candidate will have exceptional communication and organizational skills, thrive in a fast-paced environment, and possess the ability to manage highly confidential information with discretion and professionalism.
REQUIREMENTS
Qualifications Bachelor's degree in Business Administration, Healthcare Administration, Legal Studies, Public Administration, or a related field or equivalent applicable experience. Paralegal Certificate or Degree preferred; candidates without a paralegal credential must possess a minimum of 10 years of progressively responsible Executive Assistant experience supporting C-suite executives in a healthcare organization. Demonstrated experience with healthcare contract administration, legal documentation, physician agreements, consulting agreements, regulatory compliance, and executive governance. Proven ability to manage highly confidential information and support executive leadership in a complex healthcare environment. Preferred Skills Healthcare contract administration and legal documentation Understanding of healthcare regulatory standards, accreditation requirements, and compliance processes Experience with MediTract or similar contract management systems Executive calendar and project management Board and executive meeting coordination HIPAA compliance and healthcare regulations Advanced Microsoft Office, Word, Excel, PowerPoint etc. Excellent written and verbal communication skills Strong organizational, analytical, and problem-solving abilities
DUTIES AND RESPONSIBILITIES
Provide direct administrative and operational support to executive leadership, including calendar management, meeting coordination, travel arrangements, and executive communications. Coordinate Board, Executive Leadership, physician, strategic planning, and other high-level meetings, including scheduling, logistics, materials, and follow-up activities. Draft, prepare, review, and coordinate Non-Disclosure Agreements (NDAs), physician agreements, consulting agreements, Business Associate Agreements (BAAs), amendments, and other legal and contractual documents in collaboration with appropriate stakeholders. Assist with contract administration and oversee contract workflows through MediTract or similar contract management systems. Responsibilities include, but are not limited to: Managing and maintaining system-wide contract records and workflows. Reviewing the contract database to identify duplicate, expired, or potentially conflicting agreements. Monitoring contracts throughout the review, approval, and execution process. Ensuring required contract information, documentation, and approvals are complete and accurate. Providing training and ongoing support to MediTract users across the organization. Assisting with contract tracking, reporting, and system maintenance. Coordinate projects, operational priorities, and strategic initiatives across multiple healthcare facilities and corporate departments. Prepare executive reports, presentations, meeting materials, correspondence, and other documentation for executive leadership. Serve as a primary liaison between executive leadership, physicians, legal counsel, facility leadership, vendors, consultants, and external stakeholders. Maintain the highest level of confidentiality and discretion while supporting executive operations, sensitive business matters, contractual activities, and corporate governance. Perform other duties and special projects as assigned.
