Find & Apply For Office / Administrative Assistant Jobs in Corona, California

We are seeking a highly organized, detail-oriented, dependable, and motivated Administrative Assistant to support the daily administrative operations of our residential group home facilities. The primary focus of this position will be providing administrative support for our group home operations, including maintaining client and employee records, organizing licensing documentation, tracking deadlines, coordinating communications, and ensuring that administrative tasks are completed accurately and efficiently. The ideal candidate must possess excellent organizational skills, strong attention to detail, and the ability to manage multiple responsibilities while maintaining confidentiality and professionalism. In addition to group home administration, the selected candidate may occasionally assist with administrative tasks for our other businesses, including mortgage loan processing and restaurant operations, on an as-needed basis . Primary Responsibilities - Group Home Administration Maintain, organize, and update client and employee files, ensuring documentation is complete and properly filed. Assist with preparing, organizing, and maintaining licensing and regulatory compliance documentation. Track important deadlines, licensing requirements, employee certifications, training records, and document expiration dates. Maintain administrative binders, forms, logs, spreadsheets, and electronic filing systems. Assist with employee onboarding paperwork, personnel files, and administrative HR documentation. Organize employee schedules, timesheets, and attendance records. Assist with preparing and maintaining client admission and discharge documentation. Coordinate communication with caseworkers, placement agencies, licensing representatives, vendors, and other professionals. Assist with scheduling appointments, meetings, inspections, and employee training. Monitor emails, respond to routine correspondence, and follow up on outstanding documents and requests. Prepare letters, reports, spreadsheets, and other administrative documents. Assist management with maintaining organized and accurate records to support facility operations and compliance requirements. Perform general office duties, including scanning, filing, data entry, printing, and document preparation. Secondary Responsibilities - Other Business Operations Although the primary responsibility will be group home administration, the Administrative Assistant may occasionally provide support to our other businesses when needed. Restaurant Administrative Support Assist with accounts payable and accounts receivable. Organize invoices, receipts, and vendor statements. Assist with basic expense tracking and spreadsheet maintenance. Provide occasional administrative support for restaurant operations. These responsibilities are secondary to the group home operations and will be assigned only as needed. Required Qualifications Previous experience in an administrative assistant, office assistant, or similar position. Strong organizational skills and exceptional attention to detail. Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat. Experience with electronic filing systems, scanning, document management, and data entry. Excellent written and verbal communication skills. Ability to prioritize tasks, meet deadlines, and manage multiple assignments. Ability to work independently with minimal supervision. Strong follow-through and problem-solving skills. Ability to handle confidential and sensitive information professionally. Dependable, punctual, and professional. Willingness to learn new systems, procedures, and administrative processes. Preferred Qualifications Previous administrative experience in a group home, residential care facility, healthcare setting, or social services organization. Familiarity with California Community Care Licensing (CCL) documentation and requirements. Experience maintaining client records, employee personnel files, and compliance documentation. Familiarity with employee scheduling, timesheets, and basic bookkeeping. Experience working with multiple businesses or managing different administrative responsibilities. Bilingual English/Spanish is a plus. Ideal Candidate We are looking for someone who is proactive, resourceful, organized, and capable of taking ownership of administrative responsibilities. The ideal candidate is someone who: Takes initiative without needing constant direction. Understands the importance of accuracy, organization, and deadlines. Can identify missing documentation and follow up until tasks are completed. Maintains organized filing systems and accurate records. Is comfortable communicating with employees, management, and outside agencies. Can adapt to changing priorities while remaining focused on primary responsibilities. Is interested in growing professionally and taking on additional responsibilities over time. What We're Looking For Our priority is finding a reliable administrative professional who can help keep our group home operations organized, efficient, and compliant. While experience in group home administration is preferred, we are willing to consider candidates with strong administrative backgrounds who are organized, detail-oriented, eager to learn, and capable of supporting multiple business operations when necessary.

To Apply:

Please submit your resume highlighting your administrative experience, computer proficiency, organizational skills, and any previous experience working in residential care, healthcare, or social services.

Pay:

$18.00 - $22.00 per hour Expected hours: 25.0 - 40.0 per week

Benefits:

Flexible schedule

Work Location:

In person