Property Administrator Ultimate Staffing Services - 3.8 Costa Mesa, CA Job Details $28 - $31 an hour 2 hours ago Qualifications Customer communication Full Job Description About the Opportunity We are seeking a highly organized and detail-oriented Property Administrator to support daily property operations and office administration functions. This role is ideal for a proactive professional who enjoys multitasking, delivering exceptional customer service, and collaborating with internal teams, tenants, and vendors. If you thrive in a fast-paced environment and take pride in keeping operations running smoothly, we'd love to hear from you. Key Responsibilities Property Administration Process invoices and maintain accurate records Track insurance compliance and business license renewals Coordinate tenant communications and respond to service requests Assist with scheduling, reporting, and asset management tracking Support vendor invoice processing and payment administration Maintain organized property and vendor documentation Office Administration Answer incoming calls and greet visitors professionally Manage incoming and outgoing mail, deliveries, and correspondence Maintain filing systems and document organization Order and manage office supplies and inventory Ensure a professional and organized office environment Assist with company events, special projects, and administrative tasks as needed Qualifications 1-3 years of administrative, office support, or property coordination experience Strong organizational skills with the ability to manage multiple priorities Excellent verbal and written communication skills Customer service-focused with a professional demeanor Experience with invoice processing and record management Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel Detail-oriented with strong problem-solving skills Ability to work independently and collaboratively within a team environment Preferred Qualifications Property management, commercial real estate, or facilities support experience Experience tracking compliance documentation and business licenses Familiarity with vendor coordination and service management Exposure to property management software is a plus Apply today to join a team that values organization, customer service, and operational excellence. This job will pay a range of $28.00 - $31.00 per hour. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.