Sr. Administrative Assistant

Description We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join our team in Covina, California. This Contract to permanent position requires an individual who can support executive operations in a fast-paced environment, ensuring seamless coordination and communication. The ideal candidate will thrive in managing multiple priorities while maintaining accuracy and confidentiality.

Responsibilities:

• Provide comprehensive administrative support to management and executive teams, including scheduling and calendar management.
• Prepare agendas, meeting minutes, and track action items to ensure timely follow-up on tasks.
• Coordinate timely filings and mailings by collaborating with account executives and department managers.
• Assist in updating and distributing key documents, such as enrollment materials, forms, and benefit summaries.
• Attend operational meetings to document notes and support follow-up activities.
• Create presentations, including PowerPoint decks and proposals, tailored for executive meetings.
• Arrange travel accommodations, including flights and hotels, while keeping account executives informed.
• Ensure accuracy and confidentiality in all administrative tasks and maintain flexibility to meet deadlines.
• Monitor and organize daily, weekly, and monthly tasks to meet operational goals efficiently.
• Support communication efforts by drafting correspondence and notifications with impeccable grammar and spelling. Requirements
• Minimum of two years of general office experience in an administrative role.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Strong organizational skills with the ability to multitask in a dynamic environment.
• Bilingual proficiency in English and Spanish, with excellent communication skills.
• Ability to type between 60-65 words per minute and operate a 10-key calculator by touch.
• Attention to detail with solid arithmetic aptitude.
• Physical ability to lift up to 35 pounds and move efficiently between workstations.
• Excellent customer service skills and experience in composing thorough correspondence.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .