Administrative Support

We are in search of a well rounded receptionist/admin support/ Essential job functions may include, but are not limited to the following:(Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.) 1. Answer incoming calls and route callers to appropriate staff; greet and direct visitors; respond to public inquiries by telephone or at the public counter, provides information, and resolves complaints in a customer friendly and timely manner. 2. Receive, sort and distribute incoming and outgoing correspondence and mail; prepare and execute mailings. 3. Type, format and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instruction or machine dictated copy; review drafts for punctuation, spelling and grammar, compose letters and memoranda's from general instruction or information related to assigned responsibilities; arrange for or distribute copies of materials. 4. Make appointments and schedule meetings; arrange conference room or other meeting facilities; make arrangements for equipment, materials and supplies; coordinate travel plans and other special engagements. 5. Operates a variety of office equipment including computer, scanner, printer, copier, facsimile machine, and postage machine. 6. May perform general accounting duties for the department/division including preparing check requisitions and vendor invoices for authorization; resolving billing problems; maintaining documentation and records of purchases. 7. May assist in coordinating the preparation of agendas, notices and other documents related to the support of a commission, committee or task force. 8. Order office supplies and equipment and maintain central stores for department/division. 9. Organize, maintain and update department/division record systems and databases. 10. Assist in a variety of department/division operations; perform special projects and assignments as requested.

Ability to:

Communicate effectively orally and in writing with the public, City officials, City staff representatives of other agencies and organizations. Research and prepare reports or provide information related to a variety of topics. Use a computer and software programs including Microsoft Word, Excel, Power Point and Outlook, and other specialized programs associated to the position to perform assigned duties. Interpret, explain and apply administrative and department/division policies and procedures. Understand and carry out oral and written instructions. Establish and maintain effective working relationships with those contacted in the performance of required duties, including staff, City Council, commissions, agencies, community groups and individual citizens. Provide courteous and responsive communications with the public. Establish and maintain filing systems for a variety of information and/or materials. Participate in occasional City functions, activities and/or meetings during evening, weekends and/or holidays. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.