Administrative Assistant at Athena Property Management Administrative Assistant at Athena Property Management in Eastvale, California Posted in 2 days ago.

Type:

full-time Essential Responsibilities include, and are not limited to:

• Answering multiple phone lines.
• Prepare agendas, materials and emails for upcoming meetings and/or presentations.
• Handle any requests issued by Athena staff as required.
• Perform administrative and office support activities.
• Run errands including going to the, post office, Fedex offices etc.
• Scan invoices into Accounting system.
• Prepare & Mail out Fed Ex Packages, UPS, USPS, and Certified outgoing mail.
• Prepare and draft confidential correspondence, memos, and contracts.
• Prioritize and manage multiple projects and follow through on issues in a timely manner.
• Arrange meetings and appointments and provide reminders.
• Collect and monitor data and information and support/maintain agency database management systems.
• Collect and track insurance documents.
• Draft vendor service and maintenance contracts.
• Call vendors regarding past due bills.
• Assist Property Managers and Assistant Property Managers with miscellaneous administrative tasks.

Knowledge, Skills, and Experience Education and/or

Experience:

• 1-5 years experience in a similar role.
• Strong computer skills a must (MS Office Suite).
• Excellent verbal and written communication.
• Ability to handle multiple tasks with strong organizational skills;
• Detail oriented with independent work ethic.
• Property Management experience a plus.

This Job Is Ideal for

Someone Who Is:

Dependable

• more reliable than spontaneous People-oriented
• enjoys interacting with people and working on group projects Adaptable/flexible
• enjoys doing work that requires frequent shifts in direction Detail-oriented
• would rather focus on the details of work than the bigger picture Achievement-oriented
• enjoys taking on challenges, even if they might fail Autonomous/Independent
• enjoys working with little direction High stress tolerance
• thrives in a high-pressure environment