Executive Assistant/Tax Project Administrator Epitec

•3.4 El Segundo, CA Job Details Contract $47

•$49 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Qualifications Confidential information handling Microsoft Outlook Business travel arrangements Spreadsheets Executive administrative support Managing executive calendars

Full Job Description Job Title:

Executive Assistant /

Tax Project Administrator Location:

El Segundo, CA Job Type:

Ongoing Contract, W2

Expected Hours:

40 hours per week

Schedule:

Monday through Friday, Standard Business Hours (Onsite)

Pay Range:

$47

•$49 per hour Job Description Position Summary We are seeking an experienced Executive Assistant / Tax Project Administrator to provide high-level administrative and operational support to senior finance leadership within a global organization. This role partners closely with executive leadership to coordinate schedules, meetings, travel, presentations, reporting activities, and departmental operations while ensuring priorities are managed effectively in a fast-paced corporate environment. The ideal candidate is a polished administrative professional with extensive executive support experience, exceptional organizational skills, and the ability to anticipate needs, manage competing priorities, and maintain confidentiality when handling sensitive information. Key Responsibilities Manage complex executive calendars, scheduling, and meeting coordination for senior leadership. Coordinate meetings, prepare agendas, distribute materials, and track follow-up activities. Arrange domestic and international travel, including itineraries, accommodations, and logistics. Prepare presentations, reports, spreadsheets, and executive correspondence. Process expense reports and support administrative financial activities. Coordinate vendor setup, purchase orders, invoice processing, and budget tracking activities. Maintain department records, documentation, and confidential business information. Schedule conference rooms, manage office operations, and support department logistics. Collect, organize, and compile information for leadership meetings and special projects. Partner with internal teams and external stakeholders across multiple locations and time zones. Support executive leadership with ad hoc requests and operational initiatives. Maintain professionalism, discretion, and confidentiality in all business interactions. Required Skills Advanced calendar and executive schedule management experience. Strong executive administrative support background. Excellent verbal and written communication skills. Exceptional organizational, multitasking, and prioritization abilities. Strong attention to detail and accuracy. Ability to handle confidential and sensitive information with discretion. Experience coordinating activities across multiple teams and stakeholders. Strong problem-solving and decision-making skills. Ability to work independently with minimal supervision. Expert proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Qualifications 7+ years of administrative experience supporting senior executives, executives, or leadership teams. Experience managing complex calendars, travel coordination, meeting logistics, and executive communications. Bachelor's degree preferred but not required. Previous experience supporting Finance, Accounting, Tax, Corporate, Legal, or Executive Leadership teams is preferred. Experience working with global teams and multiple time zones is a plus. Preferred Backgrounds Executive Assistant Senior Executive Assistant Executive Administrator Executive Business Partner Senior Administrative Assistant Executive Support Specialist Office Manager Administrative Coordinator Why Apply? Support senior leadership within a globally recognized organization. Gain exposure to executive-level business operations and strategic initiatives. Work in a highly visible role with broad organizational impact. Join a collaborative, professional, and fast-paced environment. Competitive compensation and long-term contract opportunity.

Benefits:

Paid time off, medical, dental, vision, and 401(k) retirement savings plan available. #LI-PH1 #INDHP