Summary Performs a variety of highly specialized secretarial and administrative support duties, including (but not limited to) taking and transcribing of complex, specialized, or highly technical dictation, development and administration of office systems, independent research, assistance in budget development and monitoring, general record keeping, and coordination of programs and projects that involve other work teams and departments. Essential Duties and Responsibilities Performs technical and complex secretarial and clerical duties involving the use of independent judgment and an understanding of departmental functions and procedures. Maintains budget records and files. Receives and processes accounts receivable, receives periodic printouts of financial performance and prepares summary reports. Assists in the budget development process by gathering and compiling information required for budget development. Develops and maintains a working knowledge of special terminology related to the function to which assigned. May takes and transcribe dictation, or compose complex documents from rough drafts or verbal instructions using modern word processing software. Independently composes and distributes common correspondence and routine forms. Receives telephone calls, provides information as appropriate, resolves certain matters, or routes calls to other officials as necessary. Arranges meetings as directed. Prepares schedules and informs participants, confirming dates and times. Makes travel arrangements as directed. Attends meetings as assigned to represent the department, sometimes in place of the department head. Records, transcribes, and distributes minutes of proceedings as directed. Performs routine personnel and payroll duties that include but are not limited to preparation of payroll authorizations and time sheets for faculty and staff. In addition, prepares performance evaluations for employees in a division or large department from notes and instructions of the supervisor. Maintains committee records, assists in the preparation of departmental reports by gathering and summarizing information from a variety of sources. Performs special projects that involve multiple departments and/or locations involving establishing dates, arranging for participation, gathering data, and compiling narrative and statistical reports. Prepares technical reports such as those related to grades, fitness reports, program compliance, etc., using databases or spreadsheets to support work. Maintains up-to-date records of information to support reports, creates, edits, and distributes reports for final review. Accesses relational databases for business and education support to extract information and reports supporting research and special requests. Assists and/or facilitates preparation of course schedules and descriptions by securing information from faculty and department/division management. Receives, handles and stores confidential information pertaining to the College or assigned department. Maintains confidentiality. Performs other duties as assigned that support the overall objective of the position. Qualifications Knowledge and Skills Requires a thorough knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing. Requires a working knowledge of those activities associated with accounting, budget and payroll transaction processing, and statistical record keeping. Requires a working knowledge of personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, and data entry onto custom data bases. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation and mathematics skills. Must be skilled in using various standard office machines, including personal computers with word processing, database, desktop publishing, and spreadsheet applications. Abilities Requires the ability to independently perform all of the duties of the position efficiently and effectively. Must be able to perform office and secretarial work with speed and accuracy. Must be able to learn, interpret, explain and apply knowledge of District and department organization, operations, programs, functions and special department terminology to relieve an administrator or program director of a variety of administrative detail. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to communicate with students, staff, parents and the public using patience and courtesy, and in a manner that reflects positively on the department. Physical Abilities Sufficient hand/eye coordination and manual dexterity to keyboard at an advanced rate (about 60wpm); sufficient visual acuity to recognize words letters and numbers. Education and Experience The position requires a High School diploma plus a minimum of one year of post- secondary course work in secretarial science or a related business. A minimum of 4 years of progressively responsible experience, with minimum of 2 of those being equal to Administrative Secretary I is required. Additional experience may substitute for education. This is a grant-funded position and continued employment is contingent upon continued grant funding. 11 Months 40 Hours/Week 1800

Hours/Year Range:

115 25-26 CSEA 2.3 Salary Schedules.pdf (Download PDF reader)(Download PDF reader)(Download PDF reader)

Note:

Non-U.S. citizens who cannot provide evidence of authorization to work in the U.S. are ineligible for this position. The Redwoods Community College District does not sponsor non-U.S. citizens to work in the U.S. Equal Employment Opportunity / Non-Discrimination Statement The Redwoods Community College District is committed to equal employment opportunity and to fostering an inclusive, respectful, and equitable educational and work environment. The Governing Board supports the intent of the California Legislature to ensure that community colleges build a climate of acceptance and inclusion and that employment opportunities are equalized for all individuals. It is the policy of College of the Redwoods not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, or sexual orientation in its educational programs and its employment practices. Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students. College of the Redwoods is committed to equal employment opportunity in its employment and encourages applications from underrepresented group members. ADA Accommodation Notice Applicants and nominees who believe they are covered under the Americans with Disabilities Act (ADA) and require accommodation during any part of the interview or selection process must submit a written request with documentation at least five business days prior to the date of need of the accommodation via e-mail to: College of the Redwoods Human Resources at HR@Redwoods.edu.

APPLICATION PROCESS

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information. Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted. It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete. Please be aware, the District does not reimburse for expenses related to the recruitment process. unless otherwise noted. All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges , published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Faculty applicants who do not meet the minimum stated educational qualifications may apply for equivalency.

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing .

Note:

Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S. For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or

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