Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. As an energetic and proactive member of our organization, you will be the backbone of efficient office management, ensuring smooth communication and seamless workflow across departments. Your positive attitude, technical proficiency, and exceptional organizational skills will help create a vibrant and productive work environment. Duties Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office Word and Excel. Coordinate calendar management and schedule appointments for team members, ensuring optimal time utilization. Handle office management duties such as filing, organizing documents, maintaining office supplies, and overseeing general administrative functions. Provide excellent customer service by assisting clients and visitors with inquiries and support needs, both in person and via phone or email. Utilize QuickBooks for basic bookkeeping tasks like invoicing, expense tracking, and financial record keeping. Support other administrative functions including typing correspondence, managing client communication, and supporting personal assistant tasks as needed. Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills. Experience with multi-line phone systems and excellent phone communication skills. Ability to perform data entry efficiently with high accuracy using spreadsheets. Bilingual capabilities are a plus to assist diverse client needs effectively. Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment. Familiarity with office management procedures including filing systems, calendar management, and office supplies inventory. Technical proficiency in office productivity software such as Word processing programs and QuickBooks accounting software. Previous clerical or administrative experience combined with excellent customer support skills. Demonstrated professionalism in front desk duties along with courteous phone etiquette. Experience supporting client communication efforts through effective written and verbal correspondence. Join us to be part of a vibrant team that values initiative, efficiency, and exceptional service! This paid position offers an engaging environment where your organizational talents will shine while contributing to the success of our organization.

Pay:

$26.80 - $32.28 per hour

Work Location:

In person