Job Title :

Full-Time Personal Assistant needed in Fremont, CA (94539) - LOCAL

CANDIDATES ONLY

Location :

Fremont, CA 94539

Schedule :

9 am - 5:30 pm with a 30-minute lunch break. Candidates should expect to work some evenings and weekends for occasional events (roughly once a month, give or take, with advance notice). No expected travel.

Position Overview :

We are seeking a bright, motivated, and tech-savvy candidate for a full-time Personal Assistant (PA) position. This role involves a variety of administrative, organizational, and coordination responsibilities. The ideal candidate is detail-oriented, proactive, and eager to learn, with prior experience working within a private household.

Key Responsibilities :

Administrative Support Sort, organize, and manage mail and digital correspondence Scan, file, and maintain important documents Manage personal and household calendars Track orders, returns, and receipts Handle various errands as needed Assist with budgets and light bookkeeping Household Management Procure household and office supplies Schedule and coordinate vendors and service providers Coordinate vehicle maintenance and care Support organizational and home improvement projects Staff & Vendor Coordination Manage schedules and communication with household staff and service providers Ensure smooth coordination across various vendors and ongoing household needs Travel Coordination Arrange domestic and international travel as needed Manage bookings, logistics, and itineraries Prepare travel documentation and help ensure smooth execution Database & Gifting Management Maintain spreadsheets, email lists, and databases Support personal and professional gifting, including idea generation, ordering, and tracking Event & Party Planning Create and send invitations and track RSVPs Coordinate vendors, order supplies, and assist with decor and food arrangements Be present on event days to manage logistics and help ensure smooth execution Innovation & AI Utilization Leverage AI tools to improve efficiency and enhance task execution Continuously explore new technologies to improve workflows Desired Attributes Passionate about supporting others and excelling as a Personal Assistant Growth mindset and eagerness to learn new skills Exceptional attention to detail and organizational skills Highly tech-savvy with an AI-first mindset Professional, discreet, and trustworthy Qualifications 5+ years of experience in a similar role working within a private home Bachelor's degree Ability to provide professional references and pass a background check Reliable car, clean driving record, and valid driver's license

Compensation :

$90-150K per year, depending on experience, with a $5K performance bonus. $300-600/month benefits stipend, depending on experience. Three weeks of combined PTO/sick time to begin.

Pay:

$90,000.00 - $150,000.00 per year

Benefits:

Health insurance Paid time off Application Question(s): Are you located in or nearby Fremont, CA? Do you have prior experience working within a private home? Do you have 5+ years of prior House Manager or Personal Assistant experience? Do you have a reliable car and valid driver's license? Are you able to clear a background check and provide professional references?

Education:

Bachelor's (Required)

Work Location:

In person