Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
A
AppleOne
Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on California data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Administrative Assistant AppleOne - 3.8 Hayward, CA Job Details Temp-to-hire $58,240 - $62,400 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Vision insurance Paid sick time Qualifications Customer records maintenance Office activity coordination Phone communication Operations coordination Service scheduling Filing Team scheduling Phone call screening Accounting data entry Internal employee customer service Financial record maintenance QuickBooks Invoice data entry Dispatch record maintenance Leadership Entry level Office record organization Customer data entry Full Job Description Job Summary We are seeking a dependable and highly organized Administrative Assistant for a temp-to-hire opportunity with a well-established commercial HVAC and refrigeration service company in Hayward, CA. This role is ideal for someone who enjoys customer service, scheduling, dispatch coordination, invoicing, and keeping a busy service office running smoothly. This is a small, close-knit office environment where communication, adaptability, teamwork, and accountability are highly valued. The company offers a supportive culture, experienced leadership, and a team-oriented atmosphere where employees are trusted, appreciated, and encouraged to contribute. If you are looking for more than a routine administrative position and want to become an important part of a service-focused team, this could be an excellent fit. The Administrative Assistant will support customers, technicians, vendors, and internal staff while helping coordinate daily service operations. The right candidate will be personable, detail-oriented, calm under pressure, and comfortable adapting to changing priorities throughout the day. Key Responsibilities Answer, screen, and direct incoming phone calls professionally while providing excellent customer service. Schedule and confirm service appointments, communicate updates, and assist with technician dispatch coordination. Perform accurate invoicing, data entry, and customer record maintenance using QuickBooks. Assist technicians with paperwork, service forms, billing details, and required documentation. Support daily office operations, including administrative tasks, filing, follow-up, and general office coordination. Help maintain a professional, organized, and team-focused office environment in a fast-moving service setting.